Cushman & Wakefield Looking for Assistant Facilities Manager at Ontario, Canada Full Time

Assistant Facilities Manager

Job Description Summary

Under the supervision of the Facilities Manager, the Assistant Facilities Manager supports the facilities organization at a specific location, set of buildings, or campus environment. The Assistant Facilities Manager is charged with supporting the day-to-day implementation of policies, procedures, programs and workplace services delivery that provides a well-managed and well-maintained building. Places an emphasis on a positive response to the concerns and needs of the tenants, environmental health and safety, and quality programs, in coordination with the client’s goals and objectives.

Job Description

• Ensure the day-to-day operations of the facility including janitorial, life-safety, engineering, site services, and general maintenance are implemented and carried out in a manner consistent with C&W policies and client directives. Ensure all contracts are reviewed on a regular basis and are bid out as required and confirm invoices match contract pricing
• Supervise all maintenance programs relating to the interior and exterior conditions and appearance of the properties, as applicable
• Respond promptly to requests for building maintenance, repairs, cleaning needs, etc. from building occupants via CMMS workorder systems and for the implementation of ongoing contract programs to address and resolve needs and problems
• Compile information necessary to ensure all site-specific documentation and reports are completed accurately and on time, including (and as applicable): Property Information Book, Site Operating Manual, Emergency Procedures Manual, IIPP Manual, Local Code Compliance Log, Accessibility Compliance Log, Health & Safety Log, Safety Meeting Log, Elevator Logs, Janitorial Log, Purchase Order Log, Vendor Certificates of Insurance, As-built Drawings, IIPP Manual, Paid Invoices File, General Files, Contract Files, Annual Property Conditions and Year-end Performance Report, and other reports and documentation as required.
• Prepare budgets, financial reports (monthly and quarterly), contracts, expenditures and purchase orders related to the facility(s) or complex as directed.
• Process invoice payments and related activities as needed, to insure strict adherence to all rules and regulations
• Assists in providing information and reports necessary for the development of capital budgets for the facility. This includes contributions towards a five-year plan of maintenance, facility improvement, and cost reduction initiatives.
• Collect, analyze and prepare reports of such statistical data as may be required to provide accurate and current assessment of facility management objectives.
• Expected to be thoroughly familiar with the management contract, vendor agreements, and other building/facility contracts and all requirements contained therein.
• Helps to monitor and ensure that tenants and vendors comply with insurance requirements and coordinate all claims as required.
• Proactively inspects the facility, systems, rooms, common areas, etc. and reports back any findings or issues to the Facility Manager.

Knowledge And Experience

• Post-secondary education is required.
• A minimum of 3 to 5 years of experience working in facility management, property management, commercial or industrial real estate with facility management experience preferred.
• Working knowledge and experience in financial accounting in commercial real estate, financial reporting, and budgeting is necessary (Yardi, SAP, Ariba).
• Experience in maintenance, construction, engineering and all facets of property operation and building management is preferred.
• Ability to plan, organize and coordinate multiple projects and ability to read and understand construction specifications and blueprints is needed.
• Preferred working knowledge or exposure to IWMS /CAFM systems, such as CenterStone.
• Strong proficiency in Microsoft Office suite of software, specifically Excel.
• Experience in CMMS work order systems, such as 360 Facility, an asset
• Highly organized and skilled with time management.
• Excellent written and oral communication skills in both English and French.
• Strong customer service skills required.

PHYSICAL CONDITIONS

While performing the duties of this job, the employee is regularly required to travel from floor to floor and may be required to travel outside between buildings in varying outdoor weather conditions. The employee may also be regularly required to sit or stand for prolonged periods of time; regularly use hands to operate office machinery including, but not limited to, telephones, computers, fax, and photocopy machines; regularly required to walk, talk, and hear. The employee may also need to assist with office moves, shipping and receiving activities as well as other physical activities and should be able to lift up to 20 kg.

Cushman & Wakefield is committed to equity in employment and our goal is to have a diverse, inclusive, and barrier-free workplace. If you are a person with a disability and need the job posting in an alternative format or any other accessible accommodations during the hiring process, please email your request to [email protected]. Please refer to the job title and job location when you contact us.

Cushman & Wakefield is committed to equity in employment and our goal is to have a diverse, inclusive, and barrier-free workplace. If you are a person with a disability and need the job posting in an alternative format or any other accessible accommodations during the hiring process, please email your request to [email protected]. Please refer to the job title and job location when you contact us.Cushman & Wakefield s’engage à respecter l’équité en matière d’emploi. Notre objectif est d’offrir un milieu de travail diversifié, inclusif et exempt d’obstacles. Si vous êtes une personne handicapée et que vous avez besoin de recevoir l’offre d’emploi dans un autre format ou d’accéder à toute autre mesure d’adaptation au cours du processus d’embauche, veuillez soumettre votre demande par courriel à [email protected]. Veuillez mentionner le titre de poste et le lieu de travail au moment de communiquer avec nous.