• Coordinates the flow of documentation from the office to the agents, lawyers/notaries and other real estate companies involved in the contract.
• This person must give high attention to the details of the contract and the flow of information.
• Reviews and confirm all required/mandatory documents submitted by agents.
• Solely responsible for the accuracy of processing the deal files from the time the deal is entered to closing.
• Enters all contract data into Lone Wolf Back Office.
• Confirms all data and commission amounts.
• Notifies and follows up with agents on all missing or deficient items.
• Confirms commissions with co-operating brokerage.
• Receives registration at closing and notify agent.
Property administrator
• Support a team of Property Managers with the administration of their portfolios
• Assist with monthly statement reporting to owners, rent collections and accounts payable to vendors
• Review lease documentation
• Prepare security deposit collect/refund
Perform other administrative duties as required
• Task-oriented, organized, pays attention to details, follows systems, team-worker
• Must be responsible, dependable and trustworthy
• Ability to meet deadlines, prioritize and handle a high volume of tasks in a fast-paced environment with high service quality
• Ability to independently administer a file from the beginning to the end
• A team player capable of working independently and taking initiative
• Excellent communication, administration and organizational skills
• A high level of service standard and professionalism
Qualifications
· 1 to 2 years of real estate conveyance experience is preferred.
· Knowledge of BC real estate conveyance procedures and proficiency using conveyance software (Lone Wolf and Transaction Desk)
· Excellent MS Office skills
· Strong attention to detail
· Experience in property management administration
Compensation: Based on experience + Benefits
Job Type: Full-time
Schedule:
Monday to Friday
Education: Secondary School (preferred)
Experience:
Administration
Conveyance preferred
Property Management Administration preferred
Work Location: In person
If you are interested in learning more about this opportunity, please apply with a cover letter & resume. Thank you for your interest in the position in advance.
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