Dillon Consulting Limited Looking for Project Administrator at Kitchener, ON Full Time

Responsibilities:

• Provide administrative support to Project Managers for the overall life-cycle of projects, including but not limited to:
  • electronic project set-up and maintenance
  • client invoice review and tracking
  • regular financial monitoring and budget analysis using Dillon’s financial management system and earned value management
  • liaise with Dillon’s finance department
• Assist with the development and maintenance of documentation in accordance with Dillon’s quality management system and implementation in accordance with Dillon’s business processes, including project plans, health and safety plans, project schedules, etc.
• Assist with drafting client and sub-consultant/sub-contractor agreements and scope changes using Dillon standard templates, and coordinating the contract review and approval process
• Track, verify, and process sub-consultant/sub-contractor invoices
• Provide enhanced and embedded project support to meet unique project requirements on an as required basis, including administrative support and task coordination. Some potential examples as follows:
  • Attend project meetings to record and distribute meeting minutes
  • Construction contract administration support, including construction contract procurement, payment certificates, change orders, reporting, and document management
  • Detailed coordination for project meetings, public engagement open houses, or workshops, including venue selection, catering, display materials, and on-site event support
  • Support for the development of project documentation (e.g. reports, letters, memos, forms, specifications), including assistance with planning and maintaining schedule, compiling from multiple authors, inclusion of tables/graphs/graphics, and coordinating quality and risk reviews
• Document formatting and production, including editing, proofreading, and overall quality review

• Assist with general office-related administrative activities as required, and contribute as part of the administrative team to fulfill the variety of tasks necessary to run the office effectively

Learning and Development (3%)

• A commitment to self-development and ongoing learning and professional development.

Qualifications:

• Three (3) to five (5) years administration related experience or demonstrated combination of education, skills, knowledge and experience
• Two (2) years’ experience in a project administration role
• Post-secondary education in an administration related program is considered an asset

Experience:

• Understanding of basic accounting principles, terms and financial functions
• Proficient in the use of the Microsoft Office Suite, specifically Word, Excel, and PowerPoint
• Excellent attention to detail, a high regard for accuracy, and the ability to provide high quality outputs
• Professional verbal and written communication skills
• Time management skills and the ability to prioritize work effectively to meet tight deadlines and adapt to changing workload demands
• Strong interpersonal skills and a positive “can do” attitude
• Ability to develop innovative solutions when experiencing unexpected challenges or roadblocks
• Experience in MS Project is considered an asset
• Experience in a Professional Services consulting firm (engineering/environmental/planning) is considered an asset

• Reliability: words that result in actions build trust;
• Achievement: do the work to hit the target;
• Continuous development: always learning; always adapting; always growing;
• Creativity: discover new possibilities;
• Courage: do the things that matter, especially when it’s hard;
• Inclusiveness: enabling belonging to draw strength from our differences

• 
  Employee share purchase plan
• Dillon is 100% employee owned and share ownership is open to all full-time regular employees
• 
  A competitive compensation package
• Comprehensive health benefits
• Generous retirement savings plan
• Student loan repayment assistance with matching employer contributions
• 
  Flexible work hours and remote working options
• Dillon values its staff and the contributions that are made each day and understands that work arrangements can differ based on personal needs and business needs. We are taking a trust-based approach to offer a variety of flexible and remote work options to help balance the competing demands of work and personal life.
• 
  Learning and Development opportunities
• As a knowledge-based business, the organic growth of our knowledge and skills occur through our work performance and roles. The creation and sharing of knowledge allows us to take local knowledge to scale, capture lessons learned through experience, and continuously improve service delivery. The development of self and others is an evident and measured core behaviour within our organization
• We use a composite approach to development including coaching to build the how, mentoring to share lessons, advising to round out perspectives, and co-creation of knowledge through internal learning opportunities
• 
  Focus on Innovation
• The ability to anticipate, examine, and adopt new and innovative solutions is a crucial driver for the continual and progressive advancement of our business performance. In our culture, people are empowered to reflect and question current practices and seek forward looking solutions to today’s problems and tomorrow’s opportunities
• 
  Employee and Family Assistance Program (EFAP)
• A variety of EFAP tools and online resources to support well-being are available to all employees
• 
  Wellness Subsidy
• Our employees can take advantage of wellness subsidy that can be put towards expenses for a variety of health and/or wellness related activities such as gym membership, purchase of home fitness equipment, yoga classes and dance classes