Dixon Hall Looking for Finance Clerk at Toronto, Ontario, Canada Full Time

Employment Type: Full-time, (12 month contract)

Department: Finance

Union: Excluded

File #: 23-FA-14

Posting Date: November 21, 2023

Posting Close: December 05, 2023

Position Summary

Reporting to the Controller, the Finance Clerk is responsible for supporting the functions of the finance department. The Finance Clerk will be required to perform the duties of their role in keeping with Dixon Hall’s mission, vision, and values, and operations as a multi-sector, multi-program, multi-site community services agency.

Duties And Responsibilities

Assist the AP/AR Clerks

• Assist with the bi-weekly cheque runs and ad-hoc urgent payments.
• Process accounts payable invoices, employee expense reimbursements and credit card receipts on a timely basis in accordance with Dixon Hall approval procedures.
• Analyze transaction information to identify refunds, delinquent accounts and insufficient payments.
• Resolve issues with delinquent accounts through contacting and working with the vendors.
• Reconcile transactions with statements.
• Preparing cheque runs and distributing cheques
• Entering correct information in the accounting system
• Assist with the coordination of Finance’s AR and AP emails

Daily Journal Entries

• Assist with bank entries.
• Maintain entries for all donations and coordinate donation information with the fundraising department.
• Create invoices as required.

Month-End Closing General Journal Entries

• Reconcile bank accounts and prepare adjusting entries.
• Reconcile donations with Sumac.
• Assist with monthly journal entries
• Obtain information from other departments to ensure records are accurate and complete and that accounts receivable ledgers and journals are up to date.

Year End Audit

• Participate in preparation for the interim and annual audits

Organizational Accountability

• Work collaboratively with other Dixon Hall staff and departments and volunteers 
• Operate in an effective, efficient and client focused manner to achieve the best outcomes for clients.
• Other duties as assigned.

Qualifications

• Post-Secondary degree/diploma in an accounting-finance program.
• 2+ years related experience in a similar role.
• Excellent communication and interpersonal skills.
• Superior time management skills and the ability to handle multiple priorities.
• Detail oriented, consistently accurate and ability to maintain a high level of confidentiality.
• Ability to work independently or as part of a team with minimal supervision.
• Ability to be flexible and to take initiative.
• Proficient with Microsoft Office Application and accounting software.
• Experience preferred but not necessary for software currently used by the Agency (i.e. ADAGIO Accounting Software, CIMS for billings and SUMAC for processing donations).
• Excellent computer skills including a working knowledge of evaluation and research software (d MS Office applications).
• Strong written and verbal English Language communication skills with a robust ability to exchange knowledge.
• Superior organizational, analytical, problem-solving abilities; Able to manage multiple projects and deadlines, prioritize, take initiative.
• Self-directed and independent, as well as proven experience in working effectively as an inter-disciplinary team member and in collaboration with other community professionals.
• Must be qualified to work in Canada legally for the employer.
• Able to provide a Vulnerable Sector Screening check with a ‘Clear’ or satisfactory result that meets the operational requirements of the Agency.
• Must have up-to-date vaccinations against COVID-19 with a vaccine that has been approved for use in Canada.

Dixon Hall is dedicated to fostering an inclusive selection process and work environment, guided by their Race Relations and Employment Equity Policies. If selected for an interview, please inform the hiring manager or the People and Culture team of any accommodations you may require during the interview process.

To achieve their goal of inclusivity and diversity, Dixon Hall actively seeks exceptional candidates from varied backgrounds and with lived experiences. Individuals who self-identify as being from marginalized communities, including Indigenous peoples, racialized persons, persons with disabilities, and those from the 2SLGBTQIA+ community or who have experienced homelessness, are strongly encouraged to apply.

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