Doctors of BC Looking for Coordinator, Equity Diversity & Inclusion at Vancouver, BC Full Time

At Doctors of BC our vision is to promote a social, economic, and political climate in which members can provide the citizens of BC with the highest standard of health care, while achieving maximum professional satisfaction and fair economic reward.

Together, we make a difference so our doctors can make theirs. Join us today!

DEPARTMENT: People & Technology

The People and Technology Department is comprised of three teams:

The People & Strategy team looks to support our employees across all stages of the employee lifecycle and elevate the employee experience. This includes managing full-cycle recruitment, job evaluation, policies & procedures employee compensation and benefits, rewards and recognition, learning & development, and employee engagement initiatives.

The Infrastructure team manages the physical assets of Doctors of BC related to the building, office equipment and maintenance of the building. The team also responds and provides resolution to any issues concerning office equipment, furniture and building maintenance. They also manage the internal and external mail, and take care of general office services and provide support to the tenants within the building.

The Information Technology provides technical and software support and training to the employees of Doctors of BC. The IT department is a strategic business partner to further advance the interests of Doctors of BC through technology.

THE TEAM: People & Strategy

The People & Strategy team looks to support our employees across all stages of the employee lifecycle and elevate the employee experience. This includes managing full-cycle recruitment, job evaluation, policies & procedures employee compensation and benefits, rewards and recognition, learning & development, and employee engagement initiatives.

The People & Strategy team looks to be culture champions at Doctors of BC by engaging, developing, and retaining our workforce. We look to do this by enabling employee growth, improving the employee experience, establishing a feedback culture, nurturing respectful communication, and fostering Equity, Diversity, and Inclusion.

THE JOB: Coordinator, Equity Diversity & Inclusion

Doctors of BC is committed to embracing equity, diversity and inclusion (EDI) as core principles of our culture and policies and has begun an EDI journey both externally for physicians (in 2019) and internally for employees (in 2020).

Reporting to the People and Diversity Manager, the Coordinator, Equity, Diversity & Inclusion supports the overall progress of our internal EDI journey at Doctors of BC, using our EDI Roadmap as the guide, through three specific areas of responsibility:

Coordination and support for workplace programs, practices and initiatives supporting our commitment to an equitable and inclusive working environment. This includes:

• Monitor the goals and activities laid out in the EDI Roadmap to track status, challenges and completion of objectives including flagging where follow-ups on deadlines, events and other tasks are needed. Provides insight into potential improvements and positive changes as the year progresses.
• Coordinate the meetings, agendas, minutes and action items for the EDI Employee Working Group meetings (every other month), the EDI Governance Group meetings (once per quarter) and others EDI meetings as needed.
• Oversee the Doctors of BC Important Dates, a list of cultural and heritage months shared with all employees.
• Create Power Point presentations as needed to further support EDI meetings, either as pre or post-meeting action items.
• Other coordination efforts as required.

Internal EDI communications:

• Maintain the EDI section of our employee intranet.
• Support the creation and sharing of employee-facing communications.
• Regularly review and share needed information and EDI resources via internal communication platforms.

EDI Employee Engagement:

• Coordinate EDI employee engagement efforts to support Roadmap objectives. These may include: employee surveys; incoming employee questions; engagement related to in-person and virtual knowledge and learning opportunities such as our All Team Conference; engagement related to cultural awareness days such National Truth and Reconciliation Day; other engagement activities as required.
• Collaborate with the Learning & Development team to administratively support successful employee EDI learning sessions.
• Work with the Learning & Development team on post-learning session surveys for employees including generating appropriate survey questions and analyzing the results to continually make improvements based on employee feedback.
• Manage the EDI LinkedIn Learning courses (initiation, employee feedback and ongoing maintenance)
• Coordinate and measure the effectiveness of diversity initiatives through the collection, analysis and compilation of metrics and provide meaningful recommendations
• Partner and collaborate with internal teams to promote, champion and highlight EDI Initiatives

The Project Coordinator is responsible for taking a proactive approach to ensuring progress occurs across their portfolio and that milestones are met and effectively communicated across the team, department, and with internal and external stakeholders including the People & Diversity Manager as well as the Chair(s) of the EDI Employee Working Group.

Doctors of BC Team Member: Approaches work with a collaborative spirit recognizing we are better together. Embraces change, provides excellence in service and is accountable for their results and helping others achieve theirs. Does the right thing, not the easy thing. Speaks openly and honestly to tackle tough challenges and enrich relationships. Balances hard work with fun and is genuinely friendly and committed to other’s wellbeing.

Analytical Thinking (I):

• Coordinates information gathering and reporting, reviews trends and compares to expectations.
• Defines priorities within performance objectives and prioritizes multiple issues and opportunities.
• Conducts research to define problems and prepares responses to anticipated questions.
• Anticipates issues that are not readily apparent, identifies root causes and effects, and considers the possible outcome of potential solutions.
• Reports and identifies areas that need guidance to resolve complex issues.

Building Relationships (I):

• Establishes and maintains relationships and partners with others to achieve expectations.
• Shares information and readily determines to whom to go for relevant information.
• Seeks occasional assistance and feedback in the problem solving process.

Problem Solving (I):

• Applies problem-solving methodologies and tools to diagnose and solve problems.
• Shows empathy and objectivity toward individuals involved in the issue.
• Analyzes multiple alternatives, risks, and benefits for a range of potential solutions.
• Recommends resource requirements and collaborates with impacted stakeholders.

Thoroughness (A):

• Identifies potential areas of conflicting priorities and vulnerability in achieving standards.
• Reviews department’s progress against established goals, objectives, service level targets, and project milestones.
• Supports others in achieving deliverables by efficiently allocating resources and providing common organizing systems, techniques, and disciplines.
• Maintains a proactive work review and approval process prior to assignment completion.
• Solicits internal and external customer evaluation of performance and devises measures for improvement.

Communication For Results (I):

• Conducts discussions with and writes memoranda to all levels of colleagues and peer groups in ways that support troubleshooting and problem solving.
• Seeks and shares relevant information, opinions, and judgments.
• Handles conflict empathetically.
• Explains the context of interrelated situations, asks probing questions, and solicits multiple sources of advice prior to taking action when appropriate.

WHAT YOU BRING

• Demonstrated commitment to valuing diversity and contributing to an inclusive working and learning environment

• Up to two years of coordinator experience in diversity related programs or communications OR equivalent education/experience
• Experience with reviewing data and making analytical recommendations
• Organized, resourceful and efficient with a high attention to detail
• Excellent interpersonal, written, and verbal communication skills
• Demonstrated proficiency with PC based software, particularly Microsoft PowerPoint, Word, Excel, and Outlook.

Doctors of BC thanks all applicants; however, only those selected for an interview will be notified.

Doctors of BC celebrates diversity, challenges inequality and is committed to sustaining an inclusive and diverse community. We do not discriminate against any applicant regardless of age, disability, gender identity, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex, sexual orientation, socio-economic background, political beliefs and affiliations, family circumstances or other irrelevant distinction.