Durham College Looking for Administrative Assistant, Faculty of Science, Engineering & Information Technology at Oshawa, Ontario, Canada Full Time

Durham College (DC) is leading the way as a post-secondary institution, offering an innovative and transformative student experience and hands-on learning opportunities. With this focus top of mind for our students and our employees, DC is proud to be one of the fastest-growing colleges in the province and annually ranked as one of the GTA’s Top 100 employers.

The college offers a wide range of market-driven programs across multiple disciplines, including culinary management, farming and horticulture, business, IT, construction and trades, science and technology, health care, engineering, social and community services, justice, media, art and design.

With a focus on experiential learning, DC graduates are known for having the skills and knowledge employers need. More than 104,000 alumni represent the college, both locally and around the world.

Serving the Durham Region and Northumberland County communities for over 50 years, with campuses in Oshawa and Whitby, the college offers over 12,500 full-time post-secondary and apprenticeship students access to more than 145 full-time post-secondary programs – including four honours bachelor degrees and nine apprenticeship programs. Led by over 1,860 full- and part-time staff, DC has an estimated annual economic impact of more than $913 million on Durham Region.

Duties And Responsibilities

The primary function of this position is to provide secretarial support for the Faculty of Science, Engineering and Information Technology and the Executive Dean. The incumbent also provides Student Success support as needed.

• Performs reception/clerical duties both in person, by telephone and e-mail, takes messages, arranges appointments as necessary, responds to a variety of inquiries from students, staff, other departments and the general public, sorts and delivers incoming mail, scans documents and sends faxes.
• Provides support services to the Executive Dean and Associate Dean including preparing and processing large volumes of work including correspondence, reports, subject outlines, program guides, tests and examinations.
• Assists the Administrative Coordinators and Student Advisors as needed.
• Maintains a variety of records such as purchase requisitions, timetables, expense reports, student records, subject outlines, and exams and establishes and maintains office systems and routines.
• Arranges, attends meetings and records minutes.
• Inputs and obtains various student and other data reports and purchase requisitions in Banner system.
• Orders office and classroom supplies as needed.
• Student support duties, which include assisting the Student Advisor in conducting student audits, helping with the preparation of student welcome packages and student orientation.
• Other duties as assigned

Qualifications

• A minimum of a two-year diploma in Office Administration.
• A minimum of three (3) years work experience in an office environment.
• Proficiency and background in the use of Banner would be an asset.
• Advanced Microsoft Office skills including Word, Excel, Access, Outlook, and PowerPoint.
• Excellent organizational, analytical and time management skills.
• Excellent written, verbal communication skills.
• Ability to work independently as well as working effectively in a team.

Durham College policy requires employees be available for on campus work. College policies are listed here.

Required Skills

Salary: Starting Rate: $26.47; Four Year Rate: $30.69

Required Experience

Full-Time Support Staff Position Opportunity

Hours: 35 hours per week (1) one hour lunch; Mon – Fri (8:30 am – 4:30 pm; one evening shift)

Please apply below by submitting your cover letter and resume to the online portal. Job Competition closes on June 26, 2023. Competition number SS23-54R.