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About Durham College
Durham College (DC) is leading the way as a post-secondary institution, offering an innovative and transformative student experience and hands-on learning opportunities. With this focus top of mind for our students and our employees, DC is proud to be one of the fastest-growing colleges in the province and annually ranked as one of the GTA’s Top 100 employers.
The college offers a wide range of market-driven programs across multiple disciplines, including culinary management, farming and horticulture, business, IT, construction and trades, science and technology, health care, engineering, social and community services, justice, media, art and design.
With a focus on experiential learning, DC graduates are known for having the skills and knowledge employers need. More than 104,000 alumni represent the college, both locally and around the world.
Serving the Durham Region and Northumberland County communities for over 50 years, with campuses in Oshawa and Whitby, the college offers over 12,500 full-time post-secondary and apprenticeship students access to more than 145 full-time post-secondary programs – including four honours bachelor degrees and nine apprenticeship programs. Led by over 1,860 full- and part-time staff, DC has an estimated annual economic impact of more than $913 million on Durham Region.
Duties and Responsibilities
Reporting to the Director, Human Resources, the HR Administrative Assistant plays a key role in supporting the Human Resources operations in the department and throughout the college. The HR Administrative Assistant provides administrative support to the Director as well as the HR Generalist team.
The incumbent supports the maintenance and creation of employee files for full and part time staffing groups, while following the archiving and retention schedules. In addition, the HR Administrative Assistant will prepare, proofread and distribute contracts, correspondence, letters and internal memos in support of the Generalist team. They have responsibility for sending out position description forms and performance review documents as part of the yearly review process. In addition, they will assist the Generalist team with tracking and filing returned reviews and PDFs accordingly.
The HR Administrative Assistant also plays a key role in the recruitment process including, scheduling interviews, creating interview packages for the hiring panel, administering reference checks and providing answers and resources to candidates when needed. The incumbent may also provide HR support on some recruitment panels as a support to the HR generalist team when required.
The incumbent is responsible for a number of other administrative duties including, participating in team meetings and minute taking for cross department meetings. Meeting scheduling for the Director and Generalist team as required, distributing seniority lists, monitoring and tracking a number of internal lists and tracking tools used by the department, providing back up support to the HR Benefits Assistant and the HRIS team when required, and answering email and telephone inquiries for the HR department.
Qualifications
The successful candidate will possess a minimum two-year diploma in Office Administration or Business administration. Prior experience in an office environment is an asset. Preference will be given to applicants with practical experience in an HR environment. Experience working with a Human Resources Information System (HRIS) will be considered an asset. Additional qualifications demonstrated excellent communication, time management and interpersonal skills as well the ability to work autonomously.
Required Skills
Hourly Rate: $22.00
Required Experience
Contract from January 2023 – March 2023
35 hours per week
To apply for this position, please submit your cover letter and resume to the online portal. Applications will be accepted until 4:00 p.m. on January 20, 2023. Tracking number is ADP23-01.
