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Job Summary
The Administrative Officer reports to the President and CEO of Eastern Health and is responsible for the overall coordination of the planning, development and implementation of the activities of the office of the President and CEO of Eastern Health, and the Board of Trustees and its standing committees. The position performs a variety of administrative responsibilities including assisting and/or providing the President and CEO and Board members with research related to Eastern Health matters, activities, policies, Medical Staff General Bylaws and correspondence. This position facilitates and tracks Executive team, Board and Committee meetings, agendas and documentation; coordinates logistics; performs required follow-up; and researches, obtains and records meeting minutes. The position coordinates the planning and implementation of projects and assignments as requested; monitors and coordinates the Board’s, as well as individual Board member’s, activities to ensure they are in accordance with established target deadlines; and participates in the planning and organizing of Board annual and recognition events. The position liaises with a wide variety of internal and external stakeholders including the President and CEO, Board Chair, Board Standing Committee Chairs, leadership team, government officials, the public, community groups, other Regional Health Authorities seeking/providing information and communicating with the Board of Trustees.
The Administrative Officer reports to the President and CEO of Eastern Health and is responsible for the overall coordination of the planning, development and implementation of the activities of the office of the President and CEO of Eastern Health, and the Board of Trustees and its standing committees. The position performs a variety of administrative responsibilities including assisting and/or providing the President and CEO and Board members with research related to Eastern Health matters, activities, policies, Medical Staff General Bylaws and correspondence. This position facilitates and tracks Executive team, Board and Committee meetings, agendas and documentation; coordinates logistics; performs required follow-up; and researches, obtains and records meeting minutes. The position coordinates the planning and implementation of projects and assignments as requested; monitors and coordinates the Board’s, as well as individual Board member’s, activities to ensure they are in accordance with established target deadlines; and participates in the planning and organizing of Board annual and recognition events. The position liaises with a wide variety of internal and external stakeholders including the President and CEO, Board Chair, Board Standing Committee Chairs, leadership team, government officials, the public, community groups, other Regional Health Authorities seeking/providing information and communicating with the Board of Trustees.
Job Qualifications
Education
Completion of a recognized/approved three-year Business Management Program or an undergraduate degree in a related discipline. Consideration may also be given to candidates having a two-year office administration program and considerable experience.
Experience
A minimum of five years’ experience within the last seven in a progressively responsible administrative role is required; preferably at an Executive level.
Competencies (Knowledge, Skills & Abilities)
Demonstrated excellent verbal and written communication and customer service skills.
Demonstrated organizational and time management skills.
Ability to take initiative – self directed.
Ability to multi-task and be a critical thinker.
Ability to handle complex projects, under pressure and respond appropriately within deadlines.
Considerable experience meeting deadlines, while maintaining a high level of productivity, accuracy and efficiency.
Proficiency in MS Office Suite, Internet and various other computer applications.
A skilled typing speed of 45 wpm is required. A typing test may be administered by the Department of Human Resources.
Other
A satisfactory record of work performance and attendance is required.
