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Job Title
Research Financial Analyst
Job Description
Permanent Full-Time Position
8:30am to 4:30pm / Monday to Friday
(Telecommuting Options Available)
8:30am to 4:30pm / Monday to Friday
(Telecommuting Options Available)
Pay Grade L ($63,663 to $68,158 per annum)
Emily Carr University of Art + Design is a school of students, teachers, thinkers and makers unlike any other. Established in 1925, we are the only specialized, accredited, public, post-secondary university in British Columbia solely devoted to education and research in the creative sector and its associated knowledge economy. We merge research, critical theory and studio practice in an interdisciplinary environment, strengthening our work by the integration of our personal and professional practices. Our strategy, facilities, partnerships and resources are intentionally student-centred to foster dialogue, expression and open connections in support of the next generation of creative and cultural leaders.
The Research Financial Analyst ensures University and funder financial compliance in terms of budget development, ongoing financial monitoring, quarterly variance reporting, reconciliation, fiscal year and grant year-end reconciliations and reporting (internal and external) related to research. The Research Financial Analyst provides a central point of contact for efficient and accurate monitoring of project/research revenues and expenses. The Analyst liaises with funding agencies and external constituents as well as a wide variety of internal members to provide financial and operational guidance to ensure efficient and effective financial due diligence.
Benefits of Joining the Emily Carr community:
- Enrollment in a comprehensive benefits package, including Dental Coverage, Extended Health, Disability Coverage and Life Insurance.
- Membership in the Municipal Pension Plan.
- Access to personalized telecommuting options.
- Competitive Vacation and Professional Development benefits.
Some Typical Duties:
- Keeps current on and provides clarification of granting funding agencies’ policies and eligibility guidelines. Maintains strong working relationships with funder representatives.
- Sets up tracking/monitoring processes for new grants, develops and maintains a matrix of all grants with appropriate due dates for researchers, research services, finance and financial reporting.
- Supports grant holders’ understanding of policies, procedures and regulations related to their respective research grants; responds to financial queries from grant holders as required.
- In consultation with the Manger, Research Administration + Operations, assists in preparation of operational budget for the Research and Industry Office including monitoring department’s general ledger accounts, compiling data, and providing internal and external reports and claims, reviewing expenses, purchases, and other transactions on department accounts.
- In consultation with the Manager, Research Administration + Operations, develops appropriate reporting formats and prepares and presents financial statements for all research grants to stakeholders as required (grant holders, Research Centre Directors, Financial Services, etc.).
- Provides orientation to grant holders and Research staff on GL account structure, procedures for expense claims, invoicing, payroll for Research Assistants, and how to access financial information on myEC.
- In consultation with the Manager, Research Administration + Operations, provides financial support for internal and external award administration by:
- Overseeing all research general ledger accounts, performing analysis and reconciliation, and performing chart of accounts maintenance.
- Liaising with Financial Services regarding project cost centres.
- Ensuring tracking and monitoring processes are in place before project spending occurs.
- Reviewing and monitoring and approving expenses on research accounts (fund 25) to ensure compliance with funder criteria as well as to ensure compliance with approved budget and to confirm sufficient funds are available.
- Providing regular reports on revenues and expenditures to the award and grant holder.
- Preparing journal entries and schedules for research accounts for timely submission to Financial Services.
- Preparing and submitting funding agency financial claims and reports by required deadlines and ensuring grant holder final or interim submission deadlines are met.
- Provides financial services to Research Centres by assisting with budget development, providing ongoing financial monitoring, assisting with fiscal year end reconciliations and reporting, and initiating correcting journal entries.
- In consultation with the Manager, Research Administration + Operations, manages research databases (e.g., Project Accounting, ROMEO), including the production of complex, analytical reports, and statistical information.
- Provides contract and grant management support by initiating invoices, preparing supporting information as needed, reviewing/monitoring expenses to ensure compliance, initiating correcting journal entries as needed.
- Ensures that the release of grant funding is in compliance with Emily Carr and granting agencies’ research policies and protocols.
- Reviews all grant expenditures to ensure adherence to grant regulations and guidelines. Brings any unresolved concerns relating to adherence to grant regulations to the attention of the Manager, Research Administration + Operations.
- In consultation with the Manager, Research Administration + Operations, develops and implements systems and procedures to maintain effective financial internal control within the research area in accordance with current Financial Services policies.
- Tracks complex research budgets, including those with multiple funding sources, to ensure accuracy and compliance as required.
- Calculates and prepares allocation schedule for faculty research course releases and research personnel stipends funded by research grants and awards.
- Provides fiscal forecasting relating to research grant proposals and indirect costs of research.
- Assists in preparation of audit schedules and supporting documentation as required for both University and funding agency auditors. Assists with coordination of finance and compliance audits and site visits by funding agencies and sponsor representatives and agents.
- Travels to professional conferences and workshops as required.
- Performs other related duties as required.
Required Qualifications
- Bachelor’s Degree in financial accounting or a related field.
- Minimum three years’ experience managing accounting work, preferably fund accounting, with some experience in grant financial reporting.
- Or equivalent combination of education and experience.
- Thorough knowledge and experience in budget, finance, accounting and control procedures, principles, and practices.
- Considerable knowledge of computers and experience with integrated computer-based accounting systems.
- Knowledge of research funding environment and university policies and procedures related to same.
- Experience with complex Excel spreadsheets.
- Experience working within a unionized environment including staff supervision at a post-secondary institution.
- Working towards CPA certification is an asset.
- Exceptional oral and written communication and interpersonal skills.
- Strong organizational abilities, including priority setting, time management and project management skills.
- Strong research skills and demonstrated analytical and problem-solving abilities.
- Ability to create, develop and maintain complex spreadsheets and prepare related analysis.
- Ability to establish effective working relationships with staff, faculty, administrators and students.
- Ability to use tact and diplomacy in interpreting and enforcing applicable grant regulations and financial policies.
- Proficiency with Microsoft Office, including advanced Excel skills.
Preferred Qualifications
Additional Information
Emily Carr University especially invites those who have demonstrated a commitment to upholding the values of equity, diversity, and inclusion and will assist us to expand our capacity for diversity in the broadest sense. In addition, to correct the conditions of disadvantage in employment in Canada, we encourage applications from members of groups that have been historically disadvantaged and marginalized. These include women, persons with diverse gender expressions and identities, persons of all sexual orientations, racialized persons, persons with disabilities, and First Nations, Metis, Inuit and Indigenous persons. All qualified people are encouraged to apply; however, Canadians and permanent residents of Canada will be given priority. While we thank all candidates for their interest, only those short-listed will be contacted.
Posting Detail Information
Posting Number
SA061-2022
Open Date
11/30/2022
Close Date
12/14/2022
Open Until Filled
Yes
Special Instructions to Applicants
Please provide a personal statement on your contributions to diversity, describing any professional skills, community experience, or willingness to engage in activities that advance institutional diversity and equity.
