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Manager, Human Resources & Payroll
Epic Investment Services
Epic Investment Services (Epic), which includes its wholly owned subsidiary MDC Realty Advisors in the United States, is a fully integrated North American real estate platform. Headquartered in Toronto, Canada and operating from offices in Canada and the United States, Epic has over $17.5 billion in assets under management. Epic’s portfolio comprises over 30 million square feet of office, retail, industrial and multi-family residential properties. Epic’s integrated team is made up of over 150 real estate professionals in real estate management, asset management and investment management.
POSITION:
Epic is seeking a Manager, Human Resources & Payroll to join its Toronto Head Office team. The HR and Payroll Manager will be part of a driven and collaborative team while receiving the mentorship, knowledge, and experience to develop the skills that will build an exciting career in Human Resources and Payroll. We are seeking an enthusiastic candidate who will thrive in a fast-paced environment, is a self-starter and innovative, motivated and a passion to gain exceptional experience.
RESPONSIBILTIES:
Talent Acquisition
- Manage the internal and external job postings for the company
- Assist with creation of job descriptions and follow up by conducting interviews
- Work closely with managers to gain a comprehensive understanding of the company’s hiring requirements for each position, and meet competitive hiring goals and expectations
- Manage the social media presence for Epic with talent acquisitions
- Manage and track the in-house resume database for all internal and external resumes received
- Manage relationships with recruiting firms/agencies
- Manage the onboarding & offboarding requirements of employees
- Prepare all offers and coordinate the preparation of new hire packages
- Manage the full cycle Co-op/Intern program through Universities/Colleges including subsidy programs associated with this program
- Manage the full recruiting process by assisting management to identify, hire, and retain quality talent
HR Manage the HRIS system support for all employees
- Monitor and update changes to employee profiles in ADP
- Organization of HR and Payroll files
- Assist with the preparation of memos, announcements, social media posts, internal communications, and letters
- Assist and manage the new hire onboarding process
- Create, review and update Employee Handbook and Company policies annually, and ensure regulatory compliance
- Manage and track various other internal HR benefits and perks offered to employees
- Assist in developing and managing a Company intranet with employee manuals, policies, announcements and job postings, and other HR postings
- Assist with employee investigation effectively, manage and maintain employee records/notes on file in relation to issues, and effectively manage disciplinary actions taken
- Management of headcount, FTE, and attrition tracking reports
- Creates and prepare monthly/year-end reports and other HR metric reports for Executive Leadership Team and the Board
- Independently following up on correspondence, requests, and outstanding issues in a timely and satisfactory manner
- Assist with employment related risks, including terminations, litigation, and investigations in accordance with government regulations and company policy
- Manage and assist with the performance management program focused and tied to overall annual employee review process
- Manage and assist with the health and safety committee in compliance and training
- Completes other projects as assigned/ ad hoc duties and projects
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Benefits*
- Manage and assist with the management of enrolling and terminating employees in the benefits group plan and RRSP
- Manage and assist with benefits journal entries
- Manage and assist with workplace safety insurance boards monthly filing and claims
- Manage and assist with all year end filings
- Input benefit rates, review group benefits and RRSP billing statements and reconcile
- Assist with the annual renewal process of the benefit plan by coordinating with broker agents
- Payroll Prepare, manage, and maintain all payroll related entries (salaried and hourly) to be accurate in ADP Workforce Now (“WFN”) for Canadian employees
- Prepare, manage, and maintain all payroll related entries (salaried and hourly) to be accurately for United States (“US”) employees
- Manage and assist with all journal entries to the corporate team
- Prepares and maintains accurate records and reports of payroll transactions
- Reconciliation of payroll on a quarterly and annual basis and variance analysis
- Manage and assist with all year end filling requirements
- Preparation of in-house procedures manuals
- Assist with administration of annual salary review process including market studies and benchmarking
- Manage and assist with representation or participation in different market surveys in the real estate industry
- Complete other projects as assigned/ ad hoc duties and projects
QUALIFICATIONS:
- University Degree or equivalent College Diploma in HR or related field
- 3-4 years professional experience in Human Resources and payroll
- Superior professionalism, courtesy, and friendliness in dealing with people
- Excellent sense of responsibility and ownership
- High degree of integrity, discretion, strong work ethic and confidentiality
- Excellent problem-solving abilities, self motivated individual who is proactive, takes initiative, flexible and adaptable to changing needs within the organization.
- Ability to work in a fast-paced environment, works well under pressure, multi-task and meet deadlines
- Able to work independently, juggling numerous tasks and activities, completing them on time with little re-work
- Strong attention to detail; able to avoid errors and omissions
- Self-directed, but also a strong team player, with excellent collaborative and communication skills
Job Types: Full-time, Permanent
Schedule:
