Department: Finance
Reports to: Controller
Term: Full Time Continuing
Primary Location: 505 March Road, Kanata, ON
Evidence Partners is a successful, Ottawa-based software company in the life sciences field. Evidence partners is dedicated to positively impacting the future of evidence-based research by helping our users conduct high quality systematic literature reviews faster and more efficiently.
The Product
DistillerSR is a SaaS platform that is used globally by researchers, pharmaceutical companies, medical device companies, governments, NGOs, and academic institutions to deliver life changing evidence-based research faster and more efficiently. Our software combines proprietary data management, workflow, and AI technologies that are fundamentally changing the way researchers conduct systematic literature reviews.
Under the supervision of the Controller, the Accounting Assistant is responsible for the day to day transactions and reconciliations of Accounts Payable.
Duties and Responsibilities
Review AP payment documents (includes vendor invoices, credit card charges and employee expenses)
Accurate and timely processing of supplier invoices, credit card charges and, employee expenses
Administers pay cycle for payment of regular AP and rush payments
Reconcile vendor accounts, as needed
Provide a high level of customer service to ensure suppliers’ experience
Serve as the primary point of contact for internal stakeholders, as well as suppliers, regarding invoice processing and payment inquiries.
Identify problems and discrepancies from vendor correspondence, internal inquiries or based on system reports (e.g., vendor history, replacement and/or re-issuance of lost or incorrect cheques)
Investigate the root cause of any issues, prioritize, and follow up with other stakeholders as needed to resolve issues
Perform project-related or ad-hoc tasks as assigned by the Manager
Note: Duties are not limited to those listed above. Additional duties may be assigned as required.
However, reasonable accommodations will be made if possible under business conditions.
Skills & Qualifications (Education and Experience)
Post-secondary studies in a business-related field are preferred
2-3 years of AP experience
Good written and verbal communication skills
Understanding of basic accounting principles
Detail oriented, with fast and accurate keyboarding skills
Strong organizational and problem-solving skills
Ability to effectively prioritize activities
Strong customer focus
Ability to work independently and with a team
Proficient in Microsoft Excel and Word
We are an equal opportunity employer, dedicated and committed to recruiting and selecting applicants on the basis of their qualifications. We strive to increase our diversity and encourage applications from all candidates that meet any of our requirements. Evidence Partners does not discriminate based on race, religion, color, gender, disability, age, or other protected statuses. We are focused on equality and believe that increasing diversity of thought and lived experience makes us stronger together.
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