Executive Assistant To CEO job at Mississauga, Ontario, Canada Full Time

At Myant, we are creating the world’s first expressive and continuous digital presence platform, enabled by integrating technology directly into clothing and augmented by other devices, wearables, and IOT. We see the evolution of society where every member gets to participate from anywhere and anytime through a whole-body experience, mostly in a passive or ambient manner to foster ubiquitous accessibility. Humans have a fundamental desire and need to be connected to our environment, family, community, and technology. This level of connection will create a paradigm shift in the way we deal with each other, especially from afar, allowing for more meaningful relationships, and more in-depth representation of ourselves.

The need for this type of connection is not new. There are many companies working on ways to connect humans in singularity with technology, however most of these technologies are based on devices that are often used in episodical ways hence, leading to poor adoption or reliability. In general, innovation and technology have delivered significant benefits for many members of society. However, there are those who are left behind, namely the very young, the marginalized, the old and the sick. The challenge of inclusion for those left behind requires us to move beyond device focused strategies, towards an interface that we use naturally, every day. We believe that textile is that primary interface, used in clothing, coverings, carpeting and more, we wear and are surrounded by textiles universally, always.

Such an interface could fuse data with other devices that we use periodically and data with other IoTs in the environment. People could then leverage their physical presence over their digital presence to communicate and share personal wellbeing. This could unlock healthcare that is proactive and preventative, social connectedness that is more profound, enable care distribution models to be seamless and on demand, better fitness insights, safer working environments and more.

The vision for SKIIN -our first consumer-facing brand- is to enhance human ability through connected clothing and textiles. Skiin is in beta-phase market launch and has been recently granted Health Canada medical device license and submitted to FDA for regulatory approval in the US market. The sensors and actuators embedded within our apparel create your Digital Identity, which will be consumed by those who matter to you – your family members, physicians, trainers, other IoT devices – without you consciously having to think about it. The line between the digital and physical world is becoming increasingly blurry and we believe textile is the next medium to bridge that gap.

We are a multi-disciplinary technology team solving big challenges at the intersection of electronics, deep tech., software, design, advanced manufacturing, and data science.

What we offer at Myant:

• Employee stock options
• Paid Sick Days and Floating Days
• Group Health Insurance Plan
• RRSP matching Plan
• Corporate Events
• Exposure working in one of the most innovative and forward-thinking tech companies

Myant is a diversified, equal opportunity employer. People with a disability or a special accommodation request may send an email tohr@myant.ca.

The Role:

As the Executive Assistant to the CEO, you play a central role in supporting many activities related to the executive office. You must be able to anticipate the needs of the Executive and adapt quickly to changes in the environment. In addition to being organized and analytical, you need to have strong business judgment and communication skills to interact with various people and departments. You take pride in handling administrative tasks, excelling in project management, collaborating across departments, and actively working to improve and enhance our CEO’s daily life.

Responsibilities:

In the beginning you will shadow the CEO and Chief of Staff, with a focus on identifying immediate areas for collaboration and efficiency to make a significant impact from the start.

In the first 30days it is important for you to synchronize your daily schedule with the CEO’s, assume responsibility for basic recurring tasks and serve as the primary point of contact for internal and external stakeholders seeking access to the CEO. Furthermore, you will start to contribute by leading projects that will assist in alleviating the CEO’s workload.

Within your first 60 days, you will seamlessly integrate and function as the CEO’s central point of contact. Your responsibilities will focus on expertly managing organizational and time-related tasks, as well as providing strategic support. Additionally, your role will require you to confidently absorb knowledge from the CEO and share expert techniques for optimizing workflows and successfully resolving challenges.

Duties as an Executive Assistant will include but not limited to:

• Serve as the primary point of contact for internal and external stakeholders seeking access to the CEO;
• Screen and prioritize incoming communications, including emails, phone calls, and meeting requests;
• Draft and edit correspondence on behalf of the CEO as needed while highlighting issues of importance for immediate attention and assembling all pertinent/background information to facilitate decision making;
• Coordinate and manage the CEO’s complex and dynamic schedule, including scheduling meetings, conference calls, and appointments;
• Anticipate conflicts and proactively resolve scheduling issues to ensure optimal time management;
• Manage client communication and email follow-ups, while organizing the executive’s email inbox;
• Assist the CEO in executing strategic initiatives and special projects, conducting research, compiling data, and preparing reports and presentations;
• Arrange domestic and international travel logistics for the CEO, including flight and accommodations as well as provide detailed itineraries and ensure all travel arrangements align with the CEO’s preferences and priorities;
• Represent the CEO professionally and effectively in interactions with internal and external contacts;
• Cultivate positive relationships with key stakeholders, including board members, executives, clients, and partners;
• Make accommodations for company guests such as travel, hotels, etc.;
• Organize and prepare for executive meetings, conferences, and lunches, including distribution and clean up;
• Prepare agendas, documents, and presentations for meetings attended by the CEO. Ensure meeting materials are distributed in advance and follow up on action items and decisions;
• Represent the CEO professionally and effectively in interactions with internal and external contacts;
• Manage client communication and email follow-ups, while organizing the executive’s email inbox
• Support the CEO in developing and executing strategic plans by preparing necessary documents and presentations;
• Oversee various tasks and projects, including research and report preparation;
• Foster and promote the company’s culture by organizing team-building activities and maintaining team morale. Coordinate company wide events;
• Capture the management discussions at weekly Executive meetings, follow through with precision to ensure execution and resolution;
• Special projects as needed

Experience & Qualifications:

• 10+years as an Executive Assistant that is tech-savvy and has experience working in a startup environment;
• Possess excellent communication and influencing skills, organized, and able to multitask effectively;
• Extensive experience managing a senior executive’s calendar in a fast-growing organization using knowledge of organizational priorities to effectively manage demand for time;
• The ability to exercise sound judgment and discretion, especially when handling confidential information;
• Exceptional at managing schedules, travel, meetings, and communicating effectively
• Excellent critical thinking, strategic planning, data analysis, and project management skills
• Expert planner, organizer and scheduler who thinks 5 steps ahead;
• Ability to be diplomatic, tactful and use discretion and confidentiality in all situations with both internal and external partners
• The ability to manage multiple files simultaneously while respecting deadlines, to identify priorities and to show initiative and proactivity
• The ability to adapt to change and to work in a dynamic environment where challenges are part of the daily routine;
• Strong attention to detail and deliver work that is of a high standard;
• Excellent organizational and time management skills with advanced knowledge of Microsoft PowerPoint, Word and Excel and Outlook;
• Excellent written and verbal communication skills;
• Handle sensitive information and maintain the highest level of confidentiality and discretion at all times;
• Possess a high degree of flexibility with the ability to cope well under pressure, multitask and turn around urgent requests quickly;
• Ability to work independently with a willingness to provide support outside of regular business hours as necessary;

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