JOB PURPOSE
To provide confidential administrative support for the Executive Director. The objective is to ensure professional administration of the Executive Offices of the Agency, including the Board of Directors.
JOB RESPONSIBILITIES
Provide confidential project & administrative support for the Executive Director and Board of Directors
Maintain confidentiality required in working with sensitive materials and projects
Compose and type letters, memorandums, reports and documents, strive for 100% accuracy
Maintain Executive Director’s schedule
Receive, prioritize and forward mail, hard copy, electronic and phone
Attend Board and Committee meetings, take and transcribe minutes
Prepare and distribute minutes, agenda and attachments
Assist in maintaining and updating policies, procedures, and manuals
Schedule and organize meetings and events, prepare and distribute resource materials, arrange for meeting rooms and refreshments and extend invitations
Arrange travel and accommodations for meetings, events and conferences
Record and monitor action assignments and motions
Manage relevant administrative projects – including conducting initial research and providing recommendations
Maintain all administrative filing systems and records
Remind managers and Board Members of upcoming deadlines
Serve as Campaign Chair for annual United Way fundraising campaign
Participate in team meetings and provide input and ideas for improving administration and services
Serve as Lead on social committee
Contribute to team assignments and projects
Provide Reception back-up as required
Share in handling workload for positive results
Maintain the strictest confidence for all matters related to work in the Agency in accordance with relevant agency policy and practice
Perform other relevant duties as assigned for Management Team or Agency
KEY REQUIREMENTS
Post secondary education
5 years experience in working at the Executive level
Experience working in not-for-profit
Strong organizational skills and project management capabilities
Good interpersonal skills and written communication
Excellent keyboarding skills (minimum of 60-80wpm)
Computer proficiency in relevant Microsoft Office programs, Word, Excel, PowerPoint, Publisher and other design programs, and database applications
Experience with minute-taking, writing and editing
Attention to detail and concentration in preparing documents, researching and communicating.
Ability to handle multiple projects and priorities.
Ability to work from home, consisting of a safe and private home office setting and the necessary technical equipment and high-speed Internet access for remote work
Familiarity with virtual work platforms
Ability to work days and occasional evenings
Ability to apply technology solutions to administrative activities
Demonstrate continuous efforts to update skills
Additional language(s) an asset
We thank all applicants however only those selected for an interview will be contacted.
NO TELEPHONE CALLS PLEASE
Family Services of Peel is a community-based Agency that works to strengthen families, couples & individuals through counselling, education & support services. To ensure the highest standards of service for our clients, our staff are experienced & qualified professionals who reflect the richness of our diverse community. Our Counsellors adhere to the Code of Ethics of the Counselling & Social Work profession. We invite you to visit our
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