FINARCH Looking for Administrative Assistant at Canada Full Time

Want to work in a dynamic environment with a young and talented team with a Work From Anywhere culture? As our firm continues to expand in our key markets, we are seeking an Administrative Assistant/Bookkeeper to streamline our administrative functions and enable our directors and consultants to focus on delivering exceptional results for our clients.

About Us

FINARCH is an investment management technology consultancy dedicated to serving leading asset managers, sovereign wealth funds, custodians and global banks. With a team of 30+ consultants, we specialize in system implementation, enterprise data management, reporting and data analytics, alternative investments, and beyond.

Check out our website at: www.finarch.ai

Job Description

The Administrative Manager will play a pivotal role in ensuring smooth operational and administrative functions within FINARCH. Your primary responsibility would be to oversee accounting, invoicing, billing, payments, HR-related matters, and contract management. You will act as a hub, ensuring seamless communication between different consulting practices, external stakeholders, and LinkedIn thereby contributing to our mission of providing great consultancy services in the investment management technology domain.

Key Responsibilities

• Oversee the preparation and dispatch of invoices to clients and ensure timely payments to employees and external parties
• Manage vendor relationships and process vendor payments
• Oversee contract management processes ensuring compliance and timely renewals
• Administer HR-related operations including recruitment, onboarding, payroll, and benefits administration
• Act as a point of contact between the our consultant teams and clients for administrative-related queries
• Assist in identifying and implementing efficient administrative processes and policies
• Provide administrative support in the implementation of new projects and services
• Provide assistance on communication strategies using social media (LinkedIn) and our website
• Assistance with ad-hoc projects and support as required

Qualifications

• Post Secondary degree in Business Administration, Accounting, Finance, Commerce, or related field.
• Experience in administrative roles, preferably within a consultancy or financial services environment.
• Proficient in accounting software (Xero, QuickBooks, etc..).
• Skillful in MS Office Suite (Word, Excel, PowerPoint).
• Effective organizational and multitasking abilities.
• Excellent communication and interpersonal skills.
• Strong written and spoken English.

We offer

• Flexible working hours with a 100% remote (Work From Anywhere) model
• Flat organization structure with a dynamic and young team
• Collaborative and inclusive work environment