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FNHA Overview
The First Nations Health Authority is a diverse and transformational health organization of professional, innovative and dedicated team members and leaders.
The first of its kind in Canada, FNHA works as a health-and-wellness partner with BC First Nations to support self-determination and decision-making to improve health outcomes.
JOIN OUR HISTORIC JOURNEY
At FNHA, you’ll have the opportunity to contribute to BC’s history. With a unique governing structure and mandate, our fluid work environment means you can play an active role in real change.
Our talented teams value respect and foster lateral kindness in their working relationships. Our holistic approach to wellness, based on First Nations teachings, is incorporated into all aspects of work culture. Where else will you get to create a personal wellness plan as part of your performance goals?
Position Summary
Under general supervision, provides administration, coordination and technical assistance to the Senior Regional Administrative Coordinator to support the FNHA Northern Team and its initiatives and projects that advance the mandate and interest of the FNHA. Participates in the development and implementation of plans, systems and processes and procedures essential for effective and efficient operations.
As a health and wellness organization, the First Nations Health Authority has aligned with the Provincial Public Health Order released on October 14, 2021. We have a mandatory COVID-19 vaccination policy for all employees at First Nations Health Authority. This policy requires all employees to be fully vaccinated against COVID-19. If selected for employment, you will be required to provide proof of vaccination by providing a copy of your BC Vaccination Card Passport with the QR code.
Responsibilities
Provides a full range of administrative support, including but, not limited to;
Maintenance of the FNHA Northern Regional Office filing system and document tracking systems, inclusive of the archiving and tracking of FNHA files and inventory
Preparing meeting materials and meeting packages for scheduled meetings including booking of meeting space and catering requirements
Provides minute taking services as required for both internal and/or external meetings
Ensures maintenance, security and confidentiality of files and documents both hard copy and electronically to ensure easy retrieval and in accordance with FNHA policy and procedures
Provides event planning support that is inclusive of confirming facility availability, requesting quotes for meeting space, accommodations and catering; regular monitoring of RegOnline and responding to registrant questions as required; provision of final rooming list based on RegOnline reports; creation of event travel claim templates for each event; receiving travel claims and assigning coding as provided for purposes of authorization for payment
Performs other relevant duties as required
Qualifications
Education
Grade 12, plus Business or Office Administration Certificate or an equivalent combination of education, training and experience
Experience
Experience working with BC First Nations Communities and/or organizations
Experience utilizing a variety of office tools including Microsoft Office Suite, excel, word, power point with an aptitude to embrace mastery of new computer systems and databases
Experience in the establishment and maintenance of filing systems and file management processes
Experience in meeting preparation processes and minute taking
Experience in event planning for events such as meetings, training session, engagement sessions, conferences, etc. that service up to 200 participants
Experience in handling sensitive confidential information and matters in a trusted and responsible manner
Knowledge, Skills & Attributes
Knowledge
Knowledge of FNHA and its structure and inter-dependencies
Knowledge of administrative services, processes and procedures
Knowledge of information, records and data management approaches and options
Competencies
Awareness – Thorough knowledge of the current First Nations health governance landscape in BC.
Decision making – Uses sound judgment to make good decisions based on information gathered and analyzed. Considers all pertinent facts and alternatives before deciding on the most appropriate action. Commits to decision.
Problem solving – Analyzes problem by gathering and organizing all relevant information. Identifies cause and effect relationships. Comes up with appropriate solutions with minimal supervision.
A Full Job Description is Available Upon Request
Closing Statement
Diversity
The First Nations Health Authority is committed to respecting diversity within our workforce; preference will be given to individuals with Indigenous ancestry (First Nations, Inuit, Métis).
What You Can Expect From Us
Joining our family means joining an organization that supports personal growth, in-house training, a paid volunteer day and a unique full-day orientation program.
Leading with culture, all FNHA employees complete San’yas Indigenous Cultural Safety Training. We support our family to be leaders in wellness and all staff members develop a yearly wellness plan as part of their performance partnership and goal-setting.
Closing
Please note that only those applicants shortlisted will be contacted. If you do not hear from us about this position, please accept our sincere appreciation for your interest in FNHA!
For more information about us, please visit: www.fnha.ca/about/work-with-us
If you have any inquiries or issues please contact FNHA Recruitment at [email protected] or 1-844-699-3186.
