We are also extremely proud of our more than 73,000 Fleming alumni who are contributing to their communities in the region, across the province and around the world.
What Are We About?
Working as part of a fast-paced HR team, as one of two HR Associates, you will be responsible for:
The accurate processing of employee transactions in systems of record to ensure timely entry for payroll processing and associated keeping of official records (hires, terminations, banking, leaves of absence etc)
Configuration of elements of the employee system of record to ensure accurate keeping of FTE, including maintenance of Position Management
Organization chart maintenance and updates
Preparation of offer and other employee letters to provide audit capabilities documentation of transactions, while ensuring segregation of duties
Provision of front desk service to OEHR walk-ins
Management of internal inboxes
Actions employee/manager requested items arising from HR Inbox/Intake form
Support PD including Tuition Rebate requests, updating training records, course configuration and in person training supports as they resume
Data clean up as identified through audits, checks and balances
Running and distribution of operational reports
Support cyclical HR processes such as Performance Appraisals as required
This position will be partially remote. All employees are periodically required on campus. Fleming College’s COVID-19 Vaccination Requirement Policy requires that all employees be vaccinated for COVID-19 to be permitted on campus or any Fleming worksite. Please review the policy prior to applying to this position.
For More Information:
For a complete job description, please refer to the document found here: Job Description
Explore what Fleming College has to offer and the beautiful communities we are surrounded by. Check out Life@Fleming.
¿What We Are Looking For:
As our ideal candidate, you will possess a relevant combination of formal education and professional experience including:
A completed two-year diploma in Human Resources Management
CHRP/CHRL or other HR designation
At least three (3) years of recent related professional experience with the following:
Progressively responsible experience in providing exemplary proactive administrative and HR support in a fast-paced, deadline driven, customer-service environment
Recent, related professional experience directly supporting HR administration, talent acquisition and professional development activities, preferably in a post-secondary environment including candidate testing, pre/post interview activities, offer letter generation, employee record maintenance – all within a heavily unionized environment
Superior customer service orientation with the ability to contribute to a positive candidate and employee experience and be seen as an outstanding ambassador of Fleming College ·
Excellent problem-solving abilities and sound judgement to address most issues independently, and the ability to determine when escalation is necessary ·
Ability to effectively prioritize workload amid competing deadlines and demands and within a front-line customer service environment · Strong collaboration and flexibility skills to manage to deadlines, assisting other team members due to annual ebbs and flows of workload and priorities.
Excellent time management and organizational skills with the ability to plan and coordinate projects within varying timelines (e.g. immediate; short term; long term), manage schedules and task lists. ·Accuracy and attention to detail are key requirements, as are sensitivity to Payroll and other deadlines.
Familiarity with relevant employment legislation, collective agreements, and policies/procedures as they relate to areas of responsibility ·
Prior experience with HR technology, specifically an HRMS/HCM system, (preferably PeopleSoft) is required, in addition to superior personal computing skills across a variety of common office software (e.g. MS Office), corporate data systems, reporting tools, social media, internal/external job boards, and web technology
Please Note – Support
Internal candidates will receive first consideration in accordance with our Full Time Support Staff Collective Agreement. Only candidates selected for an interview will be contacted. Thank you for your interest in joining the Fleming College family.
How To Apply
Internal Candidates can apply by going here: My Self Service > Recruiting > Careers or My Campus > Career Opportunities
External candidate can apply by visiting our website: http://www.FlemingCollege.ca/Careers.
Equity, Diversity & Inclusion
Fleming College is committed to building diverse, equitable, inclusive, and accessible learning and working environments. We welcome those who would contribute to the further diversification of our Staff, our Faculty and our Administration including, but not limited to, women, racialized persons, Indigenous peoples, persons with disabilities, and persons of any sexual orientation or gender identity to apply.
We believe in and promote the rights of all persons with disabilities and commit to ensuring accommodations available throughout the recruitment, selection and/or assessment process to applicants with disabilities. If selected to participate in the recruitment, selection and/or assessment process, please inform our Human Resources staff of the nature of any accommodation(s) that you may require to ensure your equal participation. To obtain a copy of this document in another format please e-mail [email protected].
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