Fleming College Looking for School Office Administrative Assistant at Peterborough, ON Full Time

Fleming is located in the heart of the Kawartha Lakes Region in Central Ontario… a beautiful place to live and work, surrounded by natural beauty and a mere 90 minutes north-east of Toronto. The College’s 6,800 full-time and 10,000 part-time students, including hundreds of international students from countries around the world, attend at campus locations in Peterborough, Lindsay, Haliburton and Cobourg. Fleming offers more than 100 full-time programs in Environmental and Natural Resource Sciences, Fine Arts, General Arts and Science, Technology, Skilled Trades, Community Development, Health, Business, and Justice as well as other Continuing Education courses.

We are also extremely proud of our more than 80,000 Fleming alumni who are contributing to their communities in the region, across the province and around the world.

What Are We About?

This position provides organizational administrative support and assistance to the Dean and Operations Manager for the School of Health and Wellness and Justice and Community Development. This position liaises with a wide variety of people including students, faculty, staff, administrators and external stakeholders supporting activities related to planning, organizing and coordinating all Program Advisory Committee (PAC) meetings, annual School Academic Awards, Purchasing and Asset Inventory Management, Academic Appeals, and School meetings.

This position acts as liaison to various college departments (i.e. Purchasing/Finance/Advancement & Alumni/Student Administrative Council etc.) on behalf of the Dean and the Operations Manager and provides customer services to staff/faculty and students in the Schools as well as external stakeholders/organizations. This is position is also responsible for providing desktop and system functionality training and coaching for all School staff/faculty as well as maintain the Schools’ Affinity website.

Please Note: This position has been designated as on-campus and is expected on-site 100% of the time.

For More Information:
For a complete job description, please refer to the document found here: Job Description

Explore what Fleming College has to offer and the beautiful communities we are surrounded by. Check out Life@Fleming.

¿What We Are Looking For:
In addition to a 2-year diploma in Business or related field of study, you will a minimum of 3 years of experience including:

Relevant experience working independently in a fast-paced deadline-driven office services environment, prioritizing, organizing and problem-solving own work amidst multiple and competing priorities.

Experience using a variety of Windows-based software including spreadsheets, database, word processing, GoogleDocs, OneDrive, WebEx and Internet browsing applications and administrative applications including electronic calendaring, email, e-procurement surveying toolsl, and document sharing, Sharepoint, Teams.

Experience proactively planning activities several months in advance.

Experience providing front-line customer service and administrative support in an automated office services environment and working independently as an effective team member.

Demonstrated ability to use discretion and maintain confidentiality and trust when dealing with sensitive and confidential information. Experience working with the Privacy legislation.

Experience with project management and event management.

Strong communication (written and verbal) skills and experience dealing with multiple stakeholders

Significant experience accurately taking meeting minutes and converting them to professional business format.

Please Note –Internal candidates will receive first consideration in accordance with our Full Time Support Staff Collective Agreement. Only candidates selected for an interview will be contacted. Thank you for your interest in joining the Fleming College family.

How To Apply

Internal Candidates can apply by going here: My Self Service > Recruiting > Careers or My Campus > Career Opportunities

External candidate can apply by visiting our website: http://www.FlemingCollege.ca/Careers.

Equity, Diversity & Inclusion

Fleming College is committed to building diverse, equitable, inclusive, and accessible learning and working environments. We welcome those who would contribute to the further diversification of our Staff, our Faculty and our Administration including, but not limited to, women, racialized persons, Indigenous peoples, persons with disabilities, and persons of any sexual orientation or gender identity to apply.

We believe in and promote the rights of all persons with disabilities and commit to ensuring accommodations available throughout the recruitment, selection and/or assessment process to applicants with disabilities. If selected to participate in the recruitment, selection and/or assessment process, please inform our Human Resources staff of the nature of any accommodation(s) that you may require to ensure your equal participation. To obtain a copy of this document in another format please e-mail HR@flemingcollege.ca.