Flybits Looking for Administrative Assistant at Toronto, Ontario, Canada Full Time

About the Job

We invite you to embark on an exciting journey to join the Flybits team as an Administrative Assistant, on a part-time basis, working from our Toronto office for three days a week. In this pivotal role, you’ll be a vital part of our thriving workplace, reporting directly to the Director of Talent & People Operations. This role is a six month contract that can turn into a permanent opportunity depending on performance. 

Key Responsibilities:

• Manage the calendars of the CEO and aide in coordinating calendars for meetings as needed for the leadership team.
• Arrange travel as needed for employees.
• Elevate the in-office experience by ensuring that the snack/drinks are restocked every day, placing grocery orders as needed, loading/unloading the dishwasher, decorating the office and ensuring that the common areas remain clean post-events.
• Assist in employee onboarding through ordering key needed materials, owning system support for the onboarding and offboarding employees and assisting with the necessary paperwork during the employee life cycle.
• Collaborate effectively with building management, vendors, contractors, and suppliers to ensure timely delivery of office supplies and services.
• Organizing in-office meetings and events, including arranging catering for, meeting room setup and technology coordination. 

Must-Have Qualifications

• Currently pursuing or having completed a college/university degree in business administration, communications, human resources or other similar field.
• Exhibit strong problem-solving abilities, particularly in client management and troubleshooting.
• Possess excellent written and verbal communication skills.
• Showcase exceptional organizational and time management capabilities.
• Thrive both independently and as a team player.
• Demonstrate proficiency in the Microsoft Office Suite and Google Office Suite.
• Willingly adapt to occasional flexible hours to support after-work events.

Nice-to-Have Qualifications

• 1+ year experience with office coordination 
• Currently enrolled in a Human Resources program

If you are ready to join a dynamic team and contribute to the success of Flybits and our valued customers, apply now!

What We Provide:

• The opportunity to join an innovative company alongside a collaborative team of creative thinkers.
• A fulfilling career path offering diverse global prospects for professional growth.
• Competitive compensation and comprehensive benefits package.
• Internal training and professional coaching to support your development and enhance skills.
• Generous vacation policy including bi-weekly summer hours and holiday time off in December.
• Freedom to choose between Mac and PC for customizing your workspace.

About Flybits

Named by LinkedIn Top Startups and Canadian Innovation Exchange Top 10 as one of the hottest high-growth global companies to work for in the country, Flybits enables our customers in financial services to provide hyper-personalized experiences through the power of data science and context-aware computing. Some of our recent accomplishments include:

• Canada’s Top 50 Fintech Companies by Digital Finance Institute
• 2019 Technology Fast 50™ award winner by Deloitte Canada
• LinkedIn Top 15 Startup
• Canadian Innovation Exchange Top 10

Flybits empowers enterprises to connect with their customers more meaningfully through micro-personalized experiences, powered by contextual data. Flybits aggregates disparate sources of relevant public and proprietary data without technical hassle, enabling Fortune 500 organizations to build sophisticated and evolving customer engagement programs with ease. Leveraging unique and patent-protected AI and machine learning capabilities, experiences created through Flybits become increasingly effective in delivering success. From driving product awareness to offering virtual concierge-style services, enterprises across the globe are using Flybits to add significant value to the lives of their customers and preparing themselves for the new data economy.

Flybits is an Equal Employment Opportunity Employer. Employment, recognition and advancement at Flybits are based solely on individual merit and qualifications directly related to professional competence. We provide equal opportunity without regard to race, colour, gender, ethnicity, ancestry, national origin, age, religious affiliation (or lack thereof), sexual preference or orientation (or lack thereof), pregnancy status, medical condition, marital status, or any other characteristic protected by the law.

Flybits is committed to making all reasonable accommodations to ensure compliance with the Ontario Human Rights Code and other applicable provincial disability laws, in addition to any federal or local requirements.