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Position Scope
We are seeking a qualified applicant to fill the position of Administrative Assistant. The role will support and assist with our office’s day-to-day operations by greeting visitors, distributing mails, scheduling meetings, etc.
Key Responsibilities
- Provide administrative support to ensure the efficient operation of the office
- Complete operational requirements by scheduling and assigning administrative projects and expediting work results
- Carry out administrative duties such as filing, typing, copying, binding, scanning etc.
- Exhibit polite and professional communication via phone, e-mail, and mail; provide information by answering questions and requests
- Ensure the operation of equipment by completing preventive maintenance requirements, calling for repairs, maintaining equipment inventories and evaluating new equipment and techniques
- Maintain supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies
- Schedule meetings and supports visitors
- Perform other duties as assigned
Qualifications & Abilities
- High school diploma or equivalent education required
- Knowledge of appropriate software, including Microsoft Word, Excel, Outlook, Microsoft PowerPoint, and Adobe Acrobat
- Pleasant and positive attitude for greeting customers and visitors in a friendly and warm manner
- Attention to detail and problem-solving skills
- Excellent written and verbal communication skills
- Strong organizational skills with the ability to multi-task
