Fraser Health Looking for Project Assistant/Administrative Assistant, Redevelopment/Major Capital and Facility Projects, IMIT at Burnaby, BC Full Time

We invite you to apply today and find out why more than 95% of new employees recommend Fraser Health to their friends as an exceptional place to work. A 2022 BC Top Employer, we value diversity in the work force and seek to maintain an environment of Respect, Caring & Trust.

We hire great people for outstanding jobs and need your help to expand the ability to deliver prompt and professional service. We are looking for a Full Time Project Assistant/Administrative Assistant, Redevelopment/Major Capital and Facility Projects, IMIT to provide support to Project Assistant/Administrative Assistant, Redevelopment/Major Capital and Facility Projects, IMIT team at Burnaby Hospital Redevelopment Office, located in Burnaby BC.

Fraser Health is responsible for the delivery of hospital and community-based health services to over 1.9 million people in 20 diverse communities from Burnaby to Fraser Canyon on the traditional territories of the Coast Salish and Nlaka’pamux Nations. Our team of 43,000 staff, medical staff and volunteers is dedicated to serving our patients, families and communities to deliver on our vision: Better health, best in health care.

Effective October 26th 2021, all new hires to Fraser Health will need to have full COVID 19 vaccination (have received a full series of a World Health Organization “WHO” approved vaccine against infection by SARS-COV-2, or a combination of approved WHO vaccines). Please note this applies to all postings, and individual medical exemptions must be approved by the Provincial Health Officer.

Curious to learn what it’s like to work here? Like us on Facebook (@fraserhealthcareers), follow us on Twitter & Instagram (@FHCareer), or connect with us on LinkedIn (fraserhealthcareers) for first-hand employee insights.

Detailed Overview:

Responsibilities:

• Co-ordinates the workflow for assigned area(s); develops and implements new work methods and procedures; identifies problems; recommends alternative solutions and implements approved changes.
• Provides secretarial and administrative support to the Director(s) and other designated staff by drafting correspondence, typing a variety of documents such as reports, letters, and memoranda, recording minutes, preparing minutes and agenda for distribution and following up on action items as required.
• Performs word processing duties such as inputting relevant information, updating manuals, and preparing legal, and other reports, charts, tables, letters, presentation material and newsletters from rough draft and/or general instruction using a variety of software applications such as word processing, spreadsheets, graphics, and databases.
• Gathers and compiles information as required such as statistical data on relevant departmental operations; researches, organizes, and summarizes information for reports; maintains budget records/projections and other confidential files by gathering, compiling, collating, calculating, and preparing information for reports, briefs and projects.
• Researches support materials, gathers and consolidates a variety of information; drafts reports and briefs as required.
• Performs record management duties such as setting up and maintaining numeric, alphabetical and subject filing systems, indexing files, and materials to be filed, and conducting file searches for requested information.
• Discusses inquiries for information with a variety of internal and external contacts; answers routine inquiries and complaints by determining the nature of the issue and provides information directly or through correspondence.
• Arranges meetings, prepares and types agenda materials; records, types and distributes minutes of meetings; in a timely manner, maintains follow-up ensuring required action is initiated.
• Arranges meetings as directed, books and sets up meeting rooms; makes travel arrangements as necessary; maintains and organizes appointment calendars; organizes formal events such as conferences and seminars.
• Acts as resource in obtaining and identifying policy, correspondence or reference materials; refers individuals to appropriate people for specific information as required.

Qualifications:

• Ability to type at 65 w.p.m.
• Demonstrated ability to facilitate the development of positive public relations.
• Demonstrated ability to take and transcribe minutes for a variety of committees and meetings.
• Demonstrated ability to function independently and organize work with minimal direction.
• Ability to use related equipment such as personal computers, word processing, presentation and spread sheet software application packages.
• Demonstrated ability to deal effectively with staff and public
• Demonstrated ability to work under pressure and in a changing environment.