Freshstone Brands Inc. Looking for Human Resources Coordinator at Kitchener, Ontario, Canada Full Time

The Human Resources Coordinator partners with local plant leadership to ensure employees are engaged, productive and safe while maintaining regulatory compliance. This role supports their client group with recruitment, training, performance management, policy and procedure application and employee relations within a busy, multicultural manufacturing environment. This role is the first point of contact for employees and coordinate with the payroll departments for solutions related to time and attendance, payroll and benefits.

The ideal candidate will be flexible, agile and a resilient problem solver with excellent organizational and planning skills. A professional and positive outlook with strong written and verbal communication skills as well as the ability to lead and promote effective teamwork, will drive success in this role.

REPORTING RELATIONSHIP & REPORTS

This position will report directly to the HR Manager.

Essential Functions

• Coordinate and manage National hourly recruitment process by posting the jobs, screening the candidates, supporting management through interviews and candidate selection.
• Maintain National recruitment tracker and metrics with all the pertinent information.
• Prepare offer and termination letters, employment verifications documents.
• Update and maintain job description of all the hourly roles.
• Conduct new-hire orientation and arrange onboarding activities for site.
• Update and maintain new hire orientation presentation and employee policies to stay in compliance with any business and or legislation changes.
• Liaise with payroll and benefit teams to resolve site pay and benefit issues.
• Maintain data in HR systems, issuing timecards, updating employee information.
• Organize and maintain all HR department records and employment files.
• Maintain site absenteeism data and assist HR/Operations Manager in taking timely actions.
• Assist in preparing follow up letters for any noncompliance with Company policy.
• Serve as first point of contact for inquiries from Managers, Supervisors, and all employees, escalating employee issues as needed.
• Proactively identify and resolve potential employee relations issues. Support management with addressing concerns.
• Maintain Daily/Weekly/Monthly HR stats.
• Coordinate employee engagement activities.
• Support implementation of facility Safety program. Maintain safety incident reports, inspection records and training records.
• Coordinate with different stakeholders for timely completion of incident/accident reporting, investigation and identified corrective actions.
• Assist HR Manager in the management of return-to-work programs, completion of Form 7, working closely with the employee, his/her supervisors and WSIB to ensure employee’s health and safety.
• Provide management with monthly reports on site safety incidents and injuries, lost time injuries, health-related absenteeism and other occupational health and safety information.
• Coordinate site Joint Health and Safety Meetings, responsible for meeting minutes, posting of meeting minutes and meetings records.
• Conduct annual refreshers of Company policies (HR and site Health and Safety policies).
• Create and maintain training matrix and responsible for management of site HR/safety training records.
• Create reports as needed.
• Asist HR team with HR related activities and projects.

EDUCATION & PREREQUISITES

• 1-3 years HR experience, knowledge of HR principles, best practices, employment laws and regulations.
• Post-secondary education in HR, Business or related field.
• HR certification preferred.
• Knowledge of employment laws and regulations.
• Computer skills including Windows applications and MS Excel.
• Experience working with ADP will be an asset.

Key Competencies/ Experience

• Strong verbal and written communication skills.
• Able to work with limited supervision.
• Team player- Builds and maintains relationships to work collaboratively.
• Experience working in a fast-paced work environment.
• Strong analytical skills.
• Ability to respond timely and effectively to all inquiries.
• Excellent organizational, planning and time-management skills.
• Highly self-motivated individual with drive for results.
• Positive attitude and strong work ethic.
• Problem Solver
• Able to deal effectively with a diversity of individuals at all levels.
• Good judgment in making timely and sound decisions.
• Able to work flexible hours as required.
• Able to continually improve and adapt to improve efficiencies.

Working Requirement and Physical Demands

• Ability to work in a fast-paced office environment with competing deadlines and priorities, supporting multiple stakeholders.
• Require going on Production floor by using all the required PPE.
• Ability to lift files, open filing cabinets and filing in lateral and upright file cabinets.
• Requires use of computers, printers, facsimile, telephones, copy machines and other commonly used office accessories/equipment.
• Flexible to travel to different facility per business needs
• This is a full-time position with regular business hours.
• Occasional evening and weekend work may be required as job duties demand.

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