The Project Coordinator is a collaborative team player, focused on the strategic objectives of the company through coordination of field and office activities, coordination of logistics, project management administration and documentation support. This position is a hybrid position working primarily remotely with some work on site.
This is a project based position starting in March and ending in December 2022.
Responsibilities:
As the Project Coordinator responsibilities of this position include:
Assist with the estimating, pre-planning and execution of various project;
Assist and coordinate with the Project Manager all aspects of managing the project;
Diligent with obtaining all daily/weekly reporting inputs from field team and subcontractors;
Work closely and have effective communications with the field personnel on the project to ensure all facets of the project are managed at maximum effectiveness and least cost;
Assist with the implementation of a site specific project health, safety and environment plan for each project;
Assist in the implementation of the project quality control plan for each project;
Assist with the management of all site documentation, ensuring that it is scanned / filed and distributed accordingly;
Attend and participate in all site meetings for safety, quality and client / subcontractor meetings as they arise;
Assist with the development of a project management plan – participate in and be accountable for its implementation;
Act as a support to various levels of project management personnel including but not limited to superintendents, other coordinators, surveyors and field engineers;
Ensure that all necessary resources including labour, materials and equipment to complete the work is available, well maintained where applicable and properly managed to ensure optimum performance;
Responsible for ensuring the project filing system is being utilized; ensure both a hard copy and electronic copy of all project documentation and correspondence is placed in the project files;
Assist with managing the project schedule such that milestone and completion dates are met;
Assist with the communication and liaise with superintendent(s), consultants, owners, contractors, subcontractors, suppliers, utility companies and any affected stakeholders as directed by the Project Manager;
Assist with carrying out purchase orders for various sites;
Assist with the review and sign-off of all subcontractor, supplier, material and job cost invoices prior to payment being made;
Measuring, calculating and/or compiling daily, weekly and monthly quantities correctly for productivity analysis, payment, costing and forecasting purposes;
Assist with the review and proper cost coding of daily time and equipment field sheets as well as daily truck haul cards and timesheets;
Assist with the preparation (where applicable), distribution and tracking of all project management construction documents;
Assist with documenting site activities and construction progress (diaries, written and oral correspondence, photographs, contract document logs, etc.);
Manages project-related inquiries or escalations and provides appropriate responses in a timely manner
Assist with proper project close-out by ensuring all commissioning and testing is completed as per the contract documents and the quality control plan, preparation and submission of as-built drawings and addressing ALL deficiencies in a timely manner;
Perform other duties as required by the Project Manager.
Requirements:
2+ years of project coordination / project management experience;
Civil Engineering Technician diploma or Engineering degree completed or in progress an asset;
Previous construction experience an asset;
Strong communication skills (solid written and verbal communication in English);
Highly organized and proactive;
Ability to problem solve and make reasonable judgements based on data analysis;
Strong English proficiency (written and spoken) is required;
CSTS 2020 certificate required;
Valid driver’s licence with vehicle required to get to site locations.
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