GDI Services (Canada) LP Looking for Operations Administrator at Mississauga, ON Full Time

With 26,000 trained employees in 17 locations across Canada, we are Canada’s National Cleaning and Maintenance Company. From Vancouver to St. John’s, we maintain a diverse portfolio consisting of commercial, industrial, retail, recreational, educational and food manufacturing facilities.

Summary of Position:

• Support operational processes such as purchasing, inventory control, contract documentation, work orders and tracking of staff development.
• Purchasing tracking for various Toronto sites – Supplies and Equipment
• Enter, verify & submit weekly payroll via Blue Force
• Online ordering of all uniform, Business Cards requirements for sites staff
• Collect and compile monthly mileage for Toronto vehicles
• Match and verify invoices received from vendors to original purchase orders
• GD inspect operation and maintenance of corporate database
• Prepare & distribute various client correspondence
• Delegating and tracking various Service Calls
• Compile Insurance Certificate Requests-maintenance & distribution for GTA and/or corporate
• Responsible for all aspects related to Operations startup & purchasing maintaining ISO Standards and Maintaining of ISO Certification templates and processes
• Tracking of KPI & QBR Reports for said portfolio
• Assist with Electronic Failures – getting them back online
• Assist with Security Clearances requests
• Product Sourcing
• Prepare bi-weekly meeting agenda & action plan
• Advise and resolve any delivery or costing discrepancies
• Tracking of Covid-19 Invoicing
• Prepare monthly billing for various month to month sites
• Prepare & track vacation requests
• Complete reference check for any new hires as needed
• Assist and/or train when required – cover front desk as required
• Photocopying MSDS Binders
• Create name badges for various sites
• Resolve any customer inquiries
• Assist with preparation of Ops Supervisor & Ops Manager Expenses
• Assist with marketing and sales presentation
• Oversee administration functions
• General Duties as assigned

Desired Skills & Experience:

• Minimum 2 years proven prior experience in an administrative role to senior management
• High proficiency in the MS Office Suite – Excel
• Highly organized with strong time management skills
• Self-starter with confidence in their ability to make decisions
• Demonstrate ability to multi-task
• Good judgment, discretion when dealing with sensitive or confidential materials and issues
• Ability to work independently
• Be an effective team player and flexible in adjusting to changing work priorities
• Ability to communicate effectively in English, both written and oral

Must be able to pass a Criminal Record Check.

GDI Services (Canada) LP is committed to accommodating applicant’s with disabilities up to the point of undue hardship during the recruitment, assessment and selection process. Please notify GDI Services (Canada) LP if you require accommodation in respect of the materials or procedures used at any time during this process. If you require accommodation GDI Services (Canada) LP will work with you to determine how to meet your needs.

COVID-19 considerations:

To prevent the spread of COVID-19, and as part of GDI’s health and safety obligations as recommended by public health authorities, GDI requires that all employees are fully vaccinated against COVID-19, unless you have been granted an exception.

Job Type: Full-time

Schedule:

Education:

• Secondary School (preferred)

Experience:

• administrative assistant: 1 year (preferred)
• Administrative: 1 year (preferred)