GFL Environmental Inc. Looking for Office Administrator at Ontario, Canada Full Time

The responsibility of the Office Administrator is to ensure smooth day to day process of inter-office documentation flow. May be requested to interact with internal and external customers and provide information in response to inquiries of service issues, deficiency’s and to handle, resolve and delegate such customer inquiries and complaints. Responsible for the day-to-day process, organization of documents and general administration duties. Assist the Regional VP of Soils Division with a wide range of tasks focused on daily operations.

We Offer (Perks/Benefits)

• Competitive Pay;
• All year-round employment;
• Paid Group Benefits
• (Health/Dental/Life/LTD);
• Ongoing coaching and support;
• Growth Opportunities.

Job Responsibilities

• Dealing with phone and email enquiries and assisting customers and vendors; and forwarding related questions to appropriate staff/management where applicable.
• Greet personnel at the reception desk upon their arrival and professionally assist them with inquiries and/or guide them to their meeting location.
• Maintaining daily sign-out sheet.
• Responsible for general customer/facility inquiries and direct to other appropriate parties.
• Documentation control –photocopy and collate documents for distribution, mailing and filing.
• Assist with arranging client appreciation and social events.
• Assist Regional VP with scheduling and booking reservations for client meetings.
• Manage boardroom meeting schedule.
• Assist with travel requirements when necessary.
• Completing monthly billing, including processing and entering all time and material work.
• Ability to independently resolve problems within one’s scope of authority and understanding of when to escalate to superiors.
• Send vendors and suppliers request for quotations if required.
• Verify invoices with packing slips and work orders.
• Handling routine customer problems and serve as interface between company and customer.
• Assist staff with weekly/monthly reporting.
• Handle high request volumes with effective service quality.
• Create and maintain customer accounts and pricing profiles within our proprietary system.
• Identify account discrepancies and make necessary adjustments.
• Assist with completion of monthly expense reports.
• Manage time-sensitive administrative tasks.
• Other administrative tasks as required.

Requirements

• Post-secondary education (College Diploma or University Education).
• Strong relationship and interpersonal skills.
• Must be motivated, able to multi-task, and work effectively in a team environment.
• Ability to work without supervision.
• Must be detail oriented and results oriented.
• A professional, courteous and welcoming manner – both in person and on the telephone.
• Excellent communication skills in oral and written English.
• At least 2 years’ experience in office administration and/or customer service in an office environment.
• Exceptional computer skills and competency.
• Competent working knowledge of Microsoft office, Excel, Word, Power Point and Outlook.

We thank you for your interest. Only those selected for an interview will be contacted.

GFL Environmental is an equal opportunity employer and encourages women, Aboriginal people, persons with disabilities and members of visible minorities to apply. We seek to hire individuals with diverse characteristics, backgrounds and perspectives. We strongly believe that world-class talent makes no distinctions based on gender, ethnic or national origin, sexual identity and orientation, age, religion or disability, but enriches itself through these differences. GFL will provide accommodations to job applicants with disabilities throughout the recruitment process. If you require an accommodation, please notify us and we will work with you to meet your needs.

Welcome!

At the heart of GFL lies our greatest asset—our people. So, we’re glad you landed here! We believe in great careers, making a positive impact on the environment and supporting our people with their life ambitions. We aspire to create the right jobs in a way that brings you along with us.

At GFL, growth isn’t just for our business—it’s for our people.

Because we see the potential in all our employees to do whatever it is they set their mind to, and we’re proud to support them in that journey.

We consider our employees’ personal goals, helping them create the career, and life, that they desire—whether it’s advancing in their job, learning new skills, forming lasting relationships, or mentoring others, while having time to pursue other life ambitions.

With safety and sustainability at the core of what we do, we all come together to form “Team Green”—united by our shared purpose to provide environmental solutions that enable our customers and the communities we serve to be Green For Life.

We’re proud to say that working for GFL is more than a job. It’s an opportunity to make a difference and grow tremendously along the way.

Regardless of the work we’re doing today, we’ve got our sights set on the big picture—not just tomorrow, but for life.

GFL empowers those looking for growth in their career and lives, whether that’s on our Field Operations teams or Professional Services teams.

Field Operations – Our Field positions offer candidates across North America the potential for limitless growth and skill expansion as the front line of our organization, making them central to our company’s vision of creating cleaner and more sustainable communities.

Professional Services – Our Corporate positions located in key North American offices grow candidates to form strong client relations, manage key programs and accounts, and ensure our Field teams are operating at maximum efficiency.