Giatec Scientific Inc. Looking for Office Administrator at Ottawa, ON Full Time

Are you passionate, dedicated, and enjoy providing a high level of customer service? Do you love working with people? If so, read on. We want to hear from you.

Reporting to the Vice President (VP), Finance and Operations, and as a member of the Finance & Operations team, the Office Administrator is a key team member supporting the company’s leadership and in general ensuring that the office runs smoothly.

We are looking for a dynamic team player with a passion for outstanding customer service to join our growing team. You will work alongside our existing Office Administrator to keep our fast-paced office running smoothly, and duties or responsibilities could vary amongst team members.

This role is located at our main office in Ottawa, ON and is fully on-site.

RESPONSIBILITIES:

• Greet visitors to the office; answer and direct phone calls and electronic enquiries to appropriate personnel, fielding solicitors/cold sales calls; Collect, process, and distribute incoming mails
• Maintain inventory of office supplies, order supplies as required and arrange for servicing of office equipment
• Maintain facilities, including space planning/design, vendor contracts and relations, and facilitation of all office functions and services
• Act as primary liaison between the company, staff, and office building management, providing information, answering questions, and responding to requests
• Prepare correspondence, reports, statements, forms, applications, and other documents when necessary

• Organize meetings for executive team, including scheduling, sending reminders, and organizing catering when necessary

• Prepare presentations for Monthly Team Meetings
• Participate in the planning and organizing of company-wide events, such as conducting survey, booking facilities, and liaising with relevant vendors
• Coordinate and book travel for trade-shows, leadership team and/or sales team in accordance with Giatec’s travel policy

• May be required to provide administrative support externally i.e. run errands
• Other duties as requested and/or assigned

REQUIRED SKILLS AND EXPERIENCE:

• Minimum two (2) years of experience in office administration (or related) field. Diploma in Office Administration is considered an asset
• Possess good computer skills with the Microsoft Office suite of products (i.e. Outlook, Work, Excel, Power Point) and comfortable learning new technology systems as needed
• Strong attention to detail and work ethic (looking after the details for the leadership team)
• Possess excellent communication and stakeholder management skills, ethics, and cultural awareness
• Able to exercise a high level of tact, diplomacy, and discretion, and treat information on a confidential basis as appropriate
• Possess superior organizational skills and the ability to problem-solve
• Resourceful, flexible, able to work independently or as a team to complete a task with minimal oversight or supervision
• Must be able to take initiative, prioritize and work proactively and effectively under pressure to meet the deadlines and demands of a very busy office
• Possess own vehicle for external administrative support

ABOUT GIATEC:

Giatec Scientific Inc. (Giatec) is a global company bringing smart testing technologies and real-time data collection to the forefront of every jobsite to revolutionizing the construction industry and reduce concrete’s carbon footprint. Giatec’s suite of hardware & software products leverages AI and Internet of Things (IoT) and delivers wireless concrete sensors, mobile apps, and advanced non-destructive technologies (NDT) that drives innovation throughout concrete’s lifecycle.

Giatec technology has helped over 9,000 projects in 80 countries worldwide meet their construction targets on time, and this number is quickly growing. We have also been recognized by numerous organizations as one of Canada’s fastest growing companies for three years running!

At Giatec, we fundamentally believe that attracting and keeping smart and talented people is a key to our success. We are looking for creative and passionate people to join our rapidly expanding team.

Team up with us and reshape your future!

TO APPLY:

Do you have some of these skills but maybe not all? We still encourage you to apply as we would love to review your unique application and learn more about you! Please send your cover letter and resume to us indicating why you believe you would be a good fit for this role.

At Giatec, we know that diversity, inclusion, and a sense of belongingness are critical to our success. We believe that employees with diverse backgrounds and experiences strengthen our workplace culture, boost our creativity, and help us to revolutionize the concrete industry.

Giatec is dedicated to creating a barrier-free environment starting with the hiring process. If you require any special accommodation or support during the recruitment process, please indicate in your email to us.