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Gilmore & Gilmore Professional Corporation has been a part of the Alliston landscape since 1986. Our preferred areas of practice are Wills, Powers of Attorney, Estate Law, Estate Litigation and we offer extensive Estate Administration Services. Our Real Estate team handles a broad range of deals with a strong reputation for handling complex situations quickly and effectively.
A little history … We started in 1986 with one lawyer on a part time basis and one full time legal secretary. We have grown to a full time lawyer with five staff in house and a number of virtual assistants. In addition we have a conveyancer who assists us in all of our real estate searches.
We have always been a tech forward law firm and continue to stay ahead of the trend utilizing technology in a manner that allows us to provide timely service to our clients across Ontario and allows our clients to communicate with us seamlessly and quickly.
We are seeking a full time Office Clerk / Receptionist to join our Alliston office.
Responsibilities:
o Greet clients
o Acquire client contact information including phone # and email address
o Periodically book appointments
o Receive payment for services rendered or retained
o Answer telephone calls o Pick up messages from voice mail
o Receive and review incoming faxes o Receive and review incoming emails
o Receive deliveries
o Log receipt and sending of all corporate log books and seals
o Accept, inspect, filter and direct regular ground mail o Prepare outgoing correspondence as required or requested
o Liaise with all support personnel and services
o Using Outlook/Google Calendars; Soluno; Maximizer; Basecamp; DropBox
o Receives all real estate offers and reviews to ensure completeness, opens files, organizes, scans, saves, prints documents and ensures all necessary signatures are obtained
o Receives all Will and POA questionnaires and reviews to ensure completeness, opens files, organizes, scans, saves, prints documents and ensures all necessary signatures are obtained and arranges storage offsite
o Receives and acts upon instructions from Estate Clerks and virtual assistants
Required Knowledge, Skills and Personal Characteristics:
o A remarkable ability to pay attention to detail and excellent organizational skills
o 2+ years of solid clerical/reception experience in a busy law, real estate or professional office an asset o Presents a high degree of maturity, honesty and trust
o Self-starter who is a quick thinker, adept at multi-tasking in a fast paced environment, able to plan, prioritize, and organize tasks and processes o Excellent verbal and written communication skills
o Exceptional orientation for quality customer service delivery, and pleasant phone demeanor
o Outgoing, straightforward and creative yet diplomatic and professional
o Must be comfortable with technology and possess strong proficiency in Microsoft Office Suite (particularly Word and Excel)
o Respects and adheres to confidentiality, and generally operates with unwavering integrity o Able to work independently and take initiative
o Must be comfortable working in a common area that is often used by multi users o Must be comfortable working with set standard operating procedures and standard operating systems
While we thank all applicants for their interest, only those candidates selected for an interview will be contacted. No phone calls or agencies please.
Job Type: Full-time
Salary: From $20.00 per hour
Benefits:
- Company events
- On-site parking
Schedule:
- Monday to Friday
Supplemental pay types:
- Overtime pay
Ability to commute/relocate:
- ALLISTON, ON: reliably commute or plan to relocate before starting work (required)
Education:
- Secondary School (preferred)
Experience:
- Reception: 2 years (preferred)
- Clerical: 2 years (preferred)
Work Location: One location
