Global Rail Group Looking for Business Operations Assistant (f/m/d) at Mississauga, Ontario, Canada Full Time

About Global Rail Group / Advanced Rail Management

Global Rail Group is a young but fast-growing group of companies working in different domains of international Railway Infrastructure Management. Our focus is on bringing new technology and digitalization to the railway industry in order to support the optimization of the railway asset management.

Our Vision

We want to passionately contribute to the success of the railway system. Our mission is to ensure the solid and professional set-up and growth of the railways as the most sustainable and environmentally friendly transport system. We are excited to be part of this fast growing and innovating system.

Your role as Business Operations Assistant

We are seeking a highly motivated and versatile Administration Specialist to join our North American team. The ideal candidate will play a critical role in managing the day-to-day back-office operations, assisting with business planning, conduct ad hoc analysis as needed, supporting supply chain coordination as they come up:

• Maintain accurate records of all accounts payable and receivable transactions in alignment with US & Canadian bookkeeping/accounting team.
• Process invoices, payments, and expense reports in a timely manner
• Reconcile discrepancies and resolve any billing issues with vendors and customers
• Coordinate travel arrangements for the team, ensuring cost-effectiveness and compliance with travel policies
• Arrange business related transportation and accommodation
• Process travel-related expenses and reporting
• Ensure a business communication (digital and analogue) from customers, vendors, banks, institutions, contractors, service providers & other agencies are sent to appropriate departments
• Utilize CRM and ERP software or other effective tools to manage customer relationships, sales, and business operations tasks as requested
• Maintain accurate records and support colleagues in utilizing CRM and ERP systems effectively
• Assist in the preparation of financial reports, forecasts, and budgets as well as analytical evaluation or cost-saving potential
• Perform ad hoc duties such as supporting conference planning activities, customer events, academy training coordination activities and any other company related events

Your profile

• You have 3+ years of work experience in a similar role
• Bachelor’s degree in business, finance, or a related field. Proven experience in a similar role in lieu of an official degree will be considered.
• Intermediate to expert level of MS Excel, Word, PowerPoint and Confluence experience required
• Proven experience in accounts payable and receivable, as well as attention to detail and a high level of accuracy in accounting activities
• You have strong analytical and organizational skills and the ability to multitask effectively
• Experience in any CRM and ERP software is a plus
• You have excellent communication and problem-solving skills
• You are ready to take initiative and are used to working independently and in a team in a matrix organization
• Adaptability and the willingness to learn and embrace new tools and technologies

Our offer

• With us you will be part of a global, rapidly growing team within a global system house in the railway sector, which stands for new and innovative ways in the area of optimizing the railway track
• With us you will receive a competitive market-compatible gross salary which will be adapted according to your qualification and relevant experience
• With us you can help shape your career, meet short decision-making paths, a tolerant and open community that values your performance and takes your personal needs into account

What to expect from Global Rail Group

• We believe that we can only evolve and thrive as a company with a highly diverse mix of employees and by ensuring a healthy work-life balance
• We have a strong culture of collaboration where Team Spirit, Accountability, Passion, Pioneering Spirit are key
• We will encourage you to take on new responsibilities, work across different functions, become involved in new projects, as well as completing international assignments
• In return, we have hybrid working option

If you are passionate about contributing to the success of the railways system, send your application to [email protected]