Go Auto Looking for Administrative Support at Edmonton, AB Full Time

Who we are

Thrive is a K-6 public charter school designed to support families’ needs and dreams. The school will offer an accessible and challenging program. Students will have the opportunity to learn and grow in a nurturing small school environment. At Thrive, we have high expectations for both academic achievement and student well-being. That’s because we believe in our students and families.

• Champion eager minds, unlocking each student’s inherent potential for high achievement.
• Empower every student with the skills, knowledge, experiences and confidence they need to pursue relentlessly bold futures.
• Nurture belonging by building meaningful connections in the classroom, the school, at home and in the community.
• Overcome the barriers, labels and implicit bias that undermine aspirations and well-being.
• Elevate each student through integrated academic, individual, and family-focused supports and services that are proactive and guided by a deep understanding of each unique individual.
• Embrace a future-focused mindset that places a high priority on enriched STEM learning for all students, preparing them for STEM pathways in high school and enabling students to see themselves as the innovators, scientists, inventors, engineers and technology experts of tomorrow.

12 month, 1.0 FTE salaried administrative assistant position.

• A minimum of a high school diploma
• Strong computer and technology skills
• Excellent written and verbal communications skills
• Minimum of two (2) years of experience working with youth or in a school setting is an asset
• Strong work ethic
• Ability to relate well with our demographic of students and their families as well as with staff
• An ethic of service to students, colleagues, and community to promote a welcoming, safe and caring school and classroom environment.
• Strong interpersonal skills combined with the ability to create positive relationships and establish rapport
• Trustworthiness and integrity
• Sensitive to issues of confidentiality and diversity
• Commitment to fostering collaborative working relationships
• Ability to manage professional time and be a self-starter
• Ability to adhere to firm deadlines in accordance with Thrive Elementary School Society, Thrive Elementary School and Alberta Education
• Experience with PowerSchool and PowerTeacher Pro is an asset
• Experience with SchoolEngage is an asset

Responsibilities

Under the guidance of the Superintendent, the Principal and in compliance with the Thrive Elementary School approved charter:

Administrative Support:

• Serves as Administrative Support to the Principal and Superintendent Sorts and refers mail and e-mail, answering routine correspondence as necessary.
• Support for the work of the Board of Thrive Elementary School (ie. Minuting of meetings, managing files, etc)
• Prepares communication to families.
• Ensures provision of reception service to telephone and counter callers, relays messages, and makes appointments and supplies information, including basic school policy and procedures.
• Maintains inventories and distributes supplies
• As required, assist with bookings, arranging transportation beyond the regular before and after school transportation, processes release forms, permission slips, and notices according to established procedures for field trips or school-wide events.
• Management of FOIP (Freedom of Information and Protection of Privacy) for all students
• Maintaining office files
• Support with sharing out of school newsletters, and teacher/student handbooks and agendas.
• Support families who come into the school and may need help with PowerSchool or Google Classroom.

Office Management:

• Oversees other administrative support staff.
• May assist in the selection of other secretarial and/or clerical staff within the school. Arranges their training and monitors production and proficiency.
• Serves as a resource to staff in the school in procedures and methodology.
• Coordinates work schedules to ensure coverage of the office as required.
• In conjunction with the Principal, coordinates the assignment of work within the office.
• Analyzes workload and workflow and recommends changes to balance workload.
• Assigns work to office staff and ensures provision of administrative support to the administration team as time permits.
• Completes volunteer applications, when necessary.

Records Management:

• Processes and verifies school staff absentee and for the school according to established procedures.
• Prepares reports and summaries as requested by the Principal.
• Completes work relating to the student information system (ie. PowerSchool, SchoolEngage, PASI, Student Digital File Repository, etc).
• Assigns duties applicable to the recording and processing of attendance information, and the telephoning of parents to verify attendance.
• Assists in maintaining accurate school enrolment records by processing changes to personal data, class lists, and additions and deletions to the school. Compiles reports and summaries as necessary.
• Ensuring data relating to the student is accurately entered.
• Assigns duties applicable to the documentation and maintenance of school and digital student files.
• Ensures accurate digital processing of student records. (please note that all of our students will be new to our school)
• Flags and forwards important documents on file (ie. legal documents, diagnosis, etc.)
• As required, coordinates the processing and preparation of electronic report cards. May involve the distribution, collection, and verification of mark-gathering documents and the coordination of processes for preparation of report cards.

Bookkeeping:

• Works collaboratively with the financial controllers
• Maintains accurate and up-to-date financial records and assists in the preparation of classroom and school budget;
• Maintains control of expenditures for reimbursement where necessary
• Prepares purchase requisitions for supplies, equipment, and services
• Maintaining files of requisitions and purchase orders
• Prepares directive to invoice for services or goods for the school
• Remains current with respect to Thrive Charter School Policy and Administrative Procedures as they pertain to finances and purchasing, advising school administration, as appropriate.

Performing Other Duties as Assigned:

• Assists in preparation for school opening and closing. Ensures the completion of class lists, bus lists, etc.
• Arranges maintenance and service of photocopier and other office equipment as necessary.
• Receives and registers substitute teachers advising of school procedures and issuing lesson plans as necessary. May maintain lists of substitutes for the school.
• Issues emergency response information.
• Assists with the Crisis Management Plan
• May be responsible for the school vault and assignment of keys, FOBS or Security Card and alarm codes to staff.
• Serves as member of school emergency response team. Responds to emergencies and may be responsible for the performance of minor first aid. In the event of serious injury, contacts parents or other school staff.
• Performs other duties as assigned by the Principal

Salary, Benefits and Pension:

• Successful candidates will be offered a competitive salary and a benefits package as well as a contribution to a pension plan.