Government of Alberta Looking for Exam Admin Coordinator at Edmonton, Alberta, Canada Full Time

Job Title: Exam Admin Coordinator

Job Requisition ID: 59016

Ministry: Education

Location: Edmonton

Full or Part-Time: Full Time

Hours of Work: 36.25 hours per week

Permanent/Temporary: Permanent

Scope: Open Competition

Closing Date: June 06, 2024

Classification: Subsidiary 02B 3625 Program Services 2 (022PSA)

Salary: $2,345.14 to $3,076.28 bi-weekly ($61,208 – $80,290 /year)

The Government of Alberta is committed to a diverse and inclusive public service that reflects the population we serve to best meet the needs of Albertans. Consider joining a team where diversity, inclusion and innovation are valued and supported. For more information on diversity and inclusion, please visit: https://www.alberta.ca/diversity-inclusion-policy.aspx

Alberta Education supports students, parents, teachers, and administrators from Early Childhood Service (ECS) through Grade 12. Through safe and caring schools for all students, Alberta’s Government is making life better by investing in education – one of the most important investments we can make in our future. The Ministry has the following responsibilities: develop curriculum and set standards; evaluate curriculum and assess outcomes; teacher development and certification; supports students with diverse learning needs; fund and support school boards; First Nations, Métis and Inuit and Francophone education; and oversees basic education policy and regulations.

For more information on the ministry of Education, please visit:

https://www.alberta.ca/education.aspx

System Excellence Division

System Excellence is responsible for the areas of teaching and leadership excellence and provincial assessment. This includes certification of all teachers, principals and superintendents in the province; developing and implementing professional practice standards; and conducting practice assurance in relation to the teaching profession. System Excellence division also develops, administers, marks and continually improves Alberta’s provincial assessments, including the Provincial Achievement Tests (PATs), Diploma Exams (DIPS), Student Learning Assessments (SLAs) and Literacy/Numeracy Assessments.

Role Responsibilities

As an Exam Admin Coordinator, you will be responsible for:

• Meeting business objectives of the sector in the delivery of provincially mandated student assessments.
• Collaborating with all business areas in provincial assessment to develop creative solutions and provide recommendations on emergent issues in exam administration
• Designing and directing workplace procedures that ensure the security of print and digital provincial assessments, and providing recommendations to senior leadership on improvements needed.
• Communicating with school authority and school staff regarding stakeholder issues/concerns, applying knowledge and experience to determine how business objectives can be met while solving stakeholder concerns.
• Ensuring fair and equitable access to provincial assessments for students with disabilities, in consultation with internal/external stakeholders identifying the need for accommodations such as braille exams, audio files and other specialized materials.
• Training and supervising 5-80 contract staff, including workplace health and safety procedures and exam security requirements, in the delivery, receipt and processing of provincial assessments, in both digital and print formats.
• Supervising two separate worksites to ensure seamless delivery of services to stakeholders.
• Developing and providing learning opportunities to stakeholders on the digital assessment platform through webinars and other training opportunities.
• Providing technical support through troubleshooting with schools and school authorities when using the digital assessment platform in real time.

Qualifications

University graduation in Business, Arts or a related field; no experience required; or equivalent as described below.

Equivalency: Directly related education or experience considered on the basis of:

• 1 year of education for 1 year of experience; or
• 1 year of experience for 1 year of education.

Experience in business operations and/or program delivery in the K-12 education sector and/or government is required.

Minimum recruitment standards outline the minimum education and experience required for appointment to a job classification.

Refer to https://www.alberta.ca/alberta-public-service-minimum-recruitment-standards .

APS Competencies

Competencies are behaviors that are essential to reach our goals in serving Albertans. We encourage you to have an in depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process.

This Link Will Assist You With Understanding Competencies

https://www.alberta.ca/system/files/custom_downloaded_images/psc-alberta-public-service-competency-model.pdf .

• Drive for Results- the Exam Admin Coordinator must use a variety of resources to monitor their own performance standards, acknowledge indirect responsibility, and follow through on tasks in meeting strict deadlines and operational requirements.
• Agility- The Exam Admin Coordinator must identify and manage required change and the associated risks. By identifying alternative approaches and supporting others to do the same, this individual will make decisions and takes action in uncertain situations with contingency plans in place. This position requires the ability to anticipate obstacles and stay focused on goals. A keen sense of change impact is important, while still mitigating the emotions of others.
• Creative Problem Solving – This position requires a person with a highly developed problem solving skill set, as well as relationship building and communications skills. The Exam Admin Coordinator will discover root causes of situations and improve complex situations. The coordinator will actively seek out resources and engage others to assess risk and generation solutions.

Notes

This competition is for a position based in Edmonton, offering a work schedule of Monday to Friday, totaling 36.25 hours per week.

Candidates must submit a cover letter and resume that succinctly demonstrate their qualifications against the job requirements, including education, experience, and relevant competencies. It’s important for applicants to ensure their resume and cover letter clearly articulate how their past work experiences align with the role’s qualifications and needs.

Resumes must include precise employment dates (month and year) details.

The final candidates for this position will be asked to undergo an academic check, reference check, provide a suitable security screening and may be asked to complete a written exercise and/or assessment.

Final candidates will be required to undergo a security screening.

This competition may be used to fill future vacancies across the government of Alberta, at equal or lower classification and salary.

Any costs associated with obtaining the required documents/checks as noted or interview travel expenses, will be the responsibility of the candidate. Out-of-province applicants can obtain the required documents/checks from the province they currently reside in.

Links and information on what the GoA has to offer to prospective employees:

• Working for the Alberta Public Service – https://www.alberta.ca/advantages- working-for-alberta-public-service.aspx .
• Public Service Pension Plan (PSPP) – https://www.pspp.ca .
• Alberta Public Service Benefit Information – https://www.alberta.ca/alberta-public-service-benefits .
• Professional learning and development – https://www.alberta.ca/professional-development-support-directive .
• Research Alberta Public Service Careers tool – https://researchapscareers.alberta.ca .
• Positive workplace culture and work-life balance.
• Opportunity to participate in flexible work arrangements such as working from home up to two days per week and modified work schedule agreement.
• Leadership and mentorship programs.

How To Apply

Applicants are advised to provide information that clearly and concisely demonstrates how their qualifications meet the advertised requirements, including education, experience, and relevant examples of required competencies.

Candidates are required to apply for a job online. Please visit https://www.alberta.ca/job-application-resources#before for more information. Please visit Recruitment Principles , for more information.

It is recommended applicants who have completed post-secondary studies from outside of Canada obtain an evaluation of their credentials from the International Qualifications Assessment Service (IQAS)( https://www.alberta.ca/international-qualifications-assessment.aspx ) or from a recognized Canadian Credential Evaluator; please visit the Alliance of Credential Evaluation Services of Canada for more information ( https://canalliance.org/en/default.html ).

It is recommended that applicants include the assessment certificate from IQAS or any other educational assessment service as part of their application.

Closing Statement

This competition may be used to fill future vacancies, across the Government of Alberta, at the same or lower classification level.

We thank all applicants for their interest. All applications will be reviewed to determine which candidates’ qualifications most closely match the advertised requirements. Only individuals selected for interviews will be contacted.

If you require any further information on this job posting or require an accommodation during the recruitment process, please contact Zooha Baig at [email protected] .