Government of Manitoba Looking for Administrative Assistant at Brandon, Manitoba, Canada Full Time

AY3 Administrative Secretary 3

Regular/full-time

Department of Consumer Protection and Government Services

Public Guardian and Trustee

Brandon MB

Advertisement Number: 42610

Salary(s): AY3 $43,462.00 – $49,704.00 per year

Closing Date: April 1, 2024

The Manitoba government recognizes the importance of building an exemplary public service reflective of the citizens it serves, where diverse abilities, backgrounds, cultures, identities, languages and perspectives drives a high standard of service and innovation. The Manitoba government supports equitable employment practices and promotes representation of designated groups (women, Indigenous people, persons with disabilities, visible minorities).

This is a preference competition. All applicants are encouraged to apply, however first consideration for this competition will be given to Indigenous people and persons with disabilities. Applicants are requested to self-declare at the time of application.

An eligibility list may be created for similar positions and will remain in effect for 12 months.

The Office of the Public Guardian and Trustee of Manitoba (PGT) is a provincial government Special Operating Agency that manages the affairs of Manitobans who are unable to do so themselves and have no one else willing or able to act on their behalf, as well as administers the estates of individuals residing in Manitoba who have died and who have no one else to act as administrator or executor. The PGT also manages trust money on behalf of individuals under the age of 18 as well as those who are under a legal disability. In addition, the PGT manages the personal and financial affairs of individuals who are incompetent to make independent decisions or who are vulnerable adults.

To be considered for this competition you must submit the Application Screening Form and a resume. Note: Only those who provide the application form and resume will be considered. See below for further instructions.

PLEASE CLICK HERE TO ACCESS THE APPLICATION SCREENING FORM

Conditions of Employment:

• Must be legally entitled to work in Canada
• Must produce and maintain a satisfactory Criminal Record Check
• Must produce and maintain a satisfactory Adult Abuse Registry Check
• Must produce and maintain a satisfactory Child Abuse Registry Check

Qualifications:

Essential:

• Successful completion of a secretarial/administrative assistant training program or extensive experience performing a full range of administrative support duties, such as typing information, entering data, maintaining electronic and manual filing systems and reception duties.
• Ability to maintain accuracy with attention to detail.
• Excellent organizational and time management skills with the ability to effectively manage a high volume of work.
• Experience dealing with confidential information and using discretion in handling private and sensitive material.
• Ability to work independently with minimal supervision.
• Excellent interpersonal skills including the ability to interact effectively with senior managers, other departmental staff, external agencies, professionals, and the general public.
• Ability to work co-operatively and constructively as part of a team.
• Excellent written communication skills, including (but not limited to) the preparation of various business documents, reports, letters and memos.
• Excellent oral communication skills with the ability to speak in a clear and concise manner.
• Microsoft Office experience (including Word, Excel and Outlook) or equivalent applications.

Desired:

• Professional experience dealing with people who have a mental illness, dementia or vulnerable perople living with a mental disability.

Duties:

Providing support to one or more Adult Service Administrators in the Brandon Office. The incumbent performs a variety of secretarial, administrative and clerical duties such as composing correspondence, responding to queries from clients and external agencies in person or by telephone politely and efficiently and providing accurate typing/word processing services. The incumbent is responsible for all duties related to opening and closing client files which may include issuance of required correspondence, updating of client data and paying bills and debts as directed. The incumbent will maintain a daily diary and a variety of client records and perform other duties as required such as a back-up to reception.

Apply to:

Advertisement # 42610

Talent Acquisition

Human Resource Services

600-259 Portage Avenue

Winnipeg, MB , R3B 2A9

Phone: 204-945-7518

Fax: 204-945-0601

Email: [email protected]

WHEN APPLYING TO THIS POSITION, PLEASE INDICATE THE ADVERTISEMENT NUMBER AND POSITION TITLE IN THE SUBJECT LINE AND/OR BODY OF YOUR EMAIL.

Applicants may request reasonable accommodation related to the materials or activities used throughout the selection process. When applying to this position, please indicate the advertisement number and position title in the subject line and/or body of your email. Your cover letter, resumé and/or application must clearly indicate how you meet the qualifications.

Please be advised that job competitions for represented positions may be grieved by internal represented applicants. Should a selection grievance be filed, information from the competition file will be provided to the grievor’s representative. Personal information irrelevant to the grievance and other information protected under legislation will be redacted.

We thank all who apply and advise that only those selected for further consideration will be contacted.

_