AYD Administrative Secretary to DM
Regular/full-time
Regular/full-time
Indigenous Reconciliation and Northern Relations
Indigenous Reconciliation and Northern Relations
Deputy Minister’s Office
Deputy Minister’s Office
Winnipeg MB
Winnipeg MB
Advertisement Number: 41673
Advertisement Number
Advertisement Number:
41673
Salary(s): AYD $51,860.00 – $59,595.00 per year
Salary(s)
Salary(s):
AYD $51,860.00 – $59,595.00 per year
Closing Date: August 20, 2023
Closing Date
Closing Date:
August 20, 2023
The Manitoba government recognizes the importance of building an exemplary public service reflective of the citizens it serves, where diverse abilities, backgrounds, cultures, identities, languages and perspectives drives a high standard of service and innovation. The Manitoba government supports equitable employment practices and promotes representation of designated groups (women, Indigenous people, persons with disabilities, visible minorities).
The Manitoba government recognizes the importance of building an exemplary public service reflective of the citizens it serves, where diverse abilities, backgrounds, cultures, identities, languages and perspectives drives a high standard of service and innovation. The Manitoba government supports equitable employment practices and promotes representation of designated groups (women, Indigenous people, persons with disabilities, visible minorities).
The Manitoba government recognizes the importance of building an exemplary public service reflective of the citizens it serves, where diverse abilities, backgrounds, cultures, identities, languages and perspectives drives a high standard of service and innovation. The Manitoba government supports equitable employment practices and promotes representation of designated groups (women, Indigenous people, persons with disabilities, visible minorities).
This is a preference competition. All applicants are encouraged to apply, however first consideration for this competition will be given to Indigenous people. Applicants are requested to self-declare at the time of application.
This is a preference competition. All applicants are encouraged to apply, however first consideration for this competition will be given to Indigenous people. Applicants are requested to self-declare at the time of application.
This is a preference competition. All applicants are encouraged to apply, however first consideration for this competition will be given to Indigenous people. Applicants are requested to self-declare at the time of application.
An eligibility list may be created for similar positions and will remain in effect for 12 months.
An eligibility list may be created for similar positions and will remain in effect for 12 months.
An eligibility list may be created for similar positions and will remain in effect for 12 months.
Preference consideration may be given to current employees of the Manitoba Public Services. This competition will be used to fill positions at the AYD level. Language requirements, security requirements, conditions of employment and work location may vary depending on the needs of the position(s) being staff. Candidates who do not meet all the essential criteria may be considered for positions on an underfill basis.
Preference consideration may be given to current employees of the Manitoba Public Services. This competition will be used to fill positions at the AYD level. Language requirements, security requirements, conditions of employment and work location may vary depending on the needs of the position(s) being staff. Candidates who do not meet all the essential criteria may be considered for positions on an underfill basis.
Preference consideration may be given to current employees of the Manitoba Public Services. This competition will be used to fill positions at the AYD level. Language requirements, security requirements, conditions of employment and work location may vary depending on the needs of the position(s) being staff. Candidates who do not meet all the essential criteria may be considered for positions on an underfill basis.
Conditions Of Employment
Conditions of Employment:
Must be legally entitled to work in Canada
Must be able to provide and maintain a satisfactory Criminal Record Check
Must be able to provide a Child Abuse Registry Check
Ability to work overtime, as required
Qualifications
Essential:
Qualifications
Essential:
Extensive experience providing administrative support to executive and senior level staff
Extensive experience with scheduling meetings, coordinating appointments and making travel arrangements
Experience managing correspondence and maintaining filing and document tracking systems such as Activities and Issues Management System (AIMS) or Shared Information Management System (SIMS)
Experience working with highly sensitive material in a confidential and professional manner
Experience working with Microsoft Office programs including Word, Excel, Outlook and PowerPoint
Strong verbal communication skills with the ability to communicate clearly and professionally with the public and staff over the phone and in person
Excellent interpersonal skills
Excellent political acumen skills
Proven organizational and time management skills to effectively manage tight deadlines
Excellent problem solving skills with the ability to exercise a high level of initiative
Excellent written communication skills with experience drafting, formatting, editing and proof reading correspondence
Desired
Ability to speak French would be an asset.
Duties
The Administrative Secretary to the Deputy Minister provides confidential secretarial, clerical and administrative support to the Deputy Minister’s office. Possessing a thorough knowledge of departmental policies, procedures and legislation, the incumbent will focus their responsibilities on processing correspondence, responding to inquiries, composing replies to important correspondence, provide support and back-up to the Executive Assistant, and work with highly confidential and sensitive material and matters.
Duties
Duties:
The Administrative Secretary to the Deputy Minister provides confidential secretarial, clerical and administrative support to the Deputy Minister’s office. Possessing a thorough knowledge of departmental policies, procedures and legislation, the incumbent will focus their responsibilities on processing correspondence, responding to inquiries, composing replies to important correspondence, provide support and back-up to the Executive Assistant, and work with highly confidential and sensitive material and matters.
The Administrative Secretary to the Deputy Minister provides confidential secretarial, clerical and administrative support to the Deputy Minister’s office. Possessing a thorough knowledge of departmental policies, procedures and legislation, the incumbent will focus their responsibilities on processing correspondence, responding to inquiries, composing replies to important correspondence, provide support and back-up to the Executive Assistant, and work with highly confidential and sensitive material and matters.
Apply To
Apply to:
Advertisement # 41673
Talent Acquisition – Executive Recruitment
Human Resource Services
608-330 Portage Avenue
Winnipeg, MB , R3C 0C4
Phone: 204-945-6892
Fax: 204-945-0601
Advertisement # 41673
Advertisement # 41673
Talent Acquisition – Executive Recruitment
Talent Acquisition – Executive Recruitment
Human Resource Services
Human Resource Services
608-330 Portage Avenue
608-330 Portage Avenue
Winnipeg, MB , R3C 0C4
Winnipeg, MB , R3C 0C4
Phone: 204-945-6892
Phone: 204-945-6892
Fax: 204-945-0601
Fax: 204-945-0601
Email:
WHEN APPLYING TO THIS POSITION, PLEASE INDICATE THE ADVERTISEMENT NUMBER AND POSITION TITLE IN THE SUBJECT LINE AND/OR BODY OF YOUR EMAIL.
WHEN APPLYING TO THIS POSITION, PLEASE INDICATE THE ADVERTISEMENT NUMBER AND POSITION TITLE IN THE SUBJECT LINE AND/OR BODY OF YOUR EMAIL. WHEN APPLYING TO THIS POSITION, PLEASE INDICATE THE
WHEN APPLYING TO THIS POSITION, PLEASE INDICATE THE
ADVERTISEMENT NUMBER ADVERTISEMENT NUMBER
ADVERTISEMENT NUMBER
AND
AND
POSITION TITLE POSITION TITLE
POSITION TITLE
IN THE SUBJECT LINE AND/OR BODY OF YOUR EMAIL.
IN THE SUBJECT LINE AND/OR BODY OF YOUR EMAIL.
Applicants may request reasonable accommodation related to the materials or activities used throughout the selection process. When applying to this position, please indicate the advertisement number and position title in the subject line and/or body of your email. Your cover letter, resumé and/or application must clearly indicate how you meet the qualifications.
Applicants may request reasonable accommodation related to the materials or activities used throughout the selection process. When applying to this position, please indicate the advertisement number and position title in the subject line and/or body of your email. Your cover letter, resumé and/or application must clearly indicate how you meet the qualifications.
Please be advised that job competitions for represented positions may be grieved by internal represented applicants. Should a selection grievance be filed, information from the competition file will be provided to the grievor’s representative. Personal information irrelevant to the grievance and other information protected under legislation will be redacted.
Please be advised that job competitions for represented positions may be grieved by internal represented applicants. Should a selection grievance be filed, information from the competition file will be provided to the grievor’s representative. Personal information irrelevant to the grievance and other information protected under legislation will be redacted.
We thank all who apply and advise that only those selected for further consideration will be contacted.
We thank all who apply and advise that only those selected for further consideration will be contacted.
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