Department: Justice
Location: HALIFAX
Type of Employment: Permanent
Union Status: Exclusion – Non Union – NSPG
Closing Date: 6/9/2023 ( Applications are accepted until 11:59 PM Atlantic Time)
Designation Status
Please note that this is a designated position for candidates who identify as either: Indigenous, or African Nova Scotian and/or racially visible.
About Us
The Legal Services Division of the Department of Justice is the government’s law office, responsible for the provision of all legal services (excluding prosecutions) to the Province of Nova Scotia. The lawyers in the Legal Services Division provide legal advice and services on a broad range of matters to the Government and many of its agencies, boards and commissions. The Legal Services Division consists of Solicitor Services, Litigation Services, Family Services and the Registry of Regulations. For more information on the Department of Justice Legal Services, please visit our website: https://novascotia.ca/just/Legal_Services/
About Our Opportunity
As the Executive Assistant, you perform a wide range of complex secretarial and administrative support duties within the Legal Services Division. You provide senior level administrative support, which includes completing complex administrative assignments, co-ordinating the work of less senior clerks, and communicating with Senior Management and staff of various departments. Reporting to the Executive Director, this position may have some supervisory responsibility.
Primary Accountabilities
Qualifications And Experience
To be considered for this opportunity, you have completed a one-year course in a related area, and have several years of executive level administrative experience.
You are a self-motivated, resourceful, and proactive individual who works well autonomously, while collaborating in a team environment. You possess excellent interpersonal skills, and communication skills, both written and verbal. With a keen attention to detail, you are effective at managing multiple priorities, meeting deadlines, and managing client inquiries. You possess sound judgement, and exercise discretion while being privy to a wide range of confidential information.
In addition, you have experience in calendar management including scheduling and organizing appointments. Proficiency in Microsoft applications (Word, Excel, Outlook) is also critical. You have experience tracking, composing, and editing correspondence and have experience maintaining electronic files.
Experience working in a legal environment would be considered an asset.
Competencies required for this position include: Analytical Thinking, Adaptability and Flexibility, Attention to Detail, Client Orientation, Effective Interactive Communication, Initiative, and Intercultural and Diversity Proficiency.
We will assess the above qualifications and competencies using one or more of the following tools: written examination, standardized tests, oral presentations, interview(s), and reference checks.
Equivalency
An equivalent combination of training, education and experience will be considered. Applicants relying on education and experience equivalencies must demonstrate such equivalencies in their application.
Benefits
Based on the employment status and Union agreement, the Government of Nova Scotia offers its employees a wide range of benefits such as Health, Dental, Life Insurance, Pension, General Illness (Short and Long Term), Vacation and Employee and Family Assistance Programs. Click here to learn more about our various benefits offerings and eligibility criteria.
Working Conditions
Additional Information
This is a permanent full-time vacancy based in Halifax. As indicated above, this is a designated position for candidates who identify as either an Indigenous person, African Nova Scotian and/or racially visible.
What We Offer
Pay Grade: EC 05
Salary Range: $1,874.72 – $2,343.39 Bi-Weekly
Current government employees may access this posting through the link below:
Offer of employment is conditional upon the completion of all applicable background checks and confirmation of credentials, the results of which must be satisfactory to the employer. We thank all applicants for the interest, however, only those selected for an interview will be contacted. All questions and concerns may be directed to [email protected].
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