Government of Saskatchewan Looking for Administrative Support at Regina, SK Full Time

Employment Type: Permanent Full-time

Location(s): SK-Rgna-Regina

Ministry: 032 Health

Salary Range: $20.670 – $25.903 Hourly

Grade: SGEU.04.

The Saskatchewan Ministry of Health Communications Branch plays a key role in ensuring Saskatchewan residents have up-to-date and accurate information about health, health programs and services, and the health system.

Health Communications is seeking a highly motivated, confident, organized and reliable individual to join our administrative team. In the challenging position of Administrative Assistant, you will be a valued member of the team, helping the branch meet its communications goals by:

responding to a variety of telephone enquiries from the general public and, as needed, redirecting callers to appropriate personnel within the Ministry of Health, our health sector partners, or elsewhere within government;

proofreading and formatting a variety of confidential documents, including correspondence for the Health Ministers’ signature, and assist tracking our Ministers’ correspondence using SharePoint;

scheduling appointments and meetings for senior branch staff, gathering appropriate background material and taking meeting notes as required;

paying and coding branch operational invoices using Midas, Markview and Saskatchewan Government accounts payable processes, using Excel to track and reconcile payments, and helping respond to financial enquiries received by the branch;

helping to maintain a variety of communications’ listings, templates and general information used throughout the Ministry of Health; and

providing back-up support to a secondary administrative position and the Senior Administrative Coordinator as needed.

Our candidate of choice will have:
experience using a variety of office administrative procedures, protocols, equipment and accounts payable processes;

the demonstrated ability to compose, proofread and edit a variety of documents;

excellent proofreading, grammar, spelling and punctuation skills, and will be attentive to detail; and

the demonstrated ability to create, edit, proofread, format, input, retrieve, and update clear and visually pleasing documents using Word, Excel, PowerPoint, and SharePoint software.

The successful candidate will also:
demonstrate strong communications and interpersonal skills to provide high quality client services in a timely manner;

be able to provide clear and concise information in response to often complex enquiries, both verbally and in writing; and

be creative, flexible, enthusiastic, motivated and organized in order to manage a challenging workload and independently assess and accurately complete multiple tasks while taking into consideration task complexity, frequent interruptions and deadlines.

The knowledge and skills required for this position are typically obtained by completing an office administration certificate, supplemented with related experience in a fast-paced and demanding environment.

Preference will be given to qualified equity group members who self-declare in this online application, as identified in “diversity groups” below

Diversity Groups: Aboriginal persons, Persons with disabilities, Visible minority persons

Hours of Work: A – SGEU Office 36 – one day off every two weeks

Number of Openings: 1

Closing Date: Oct 8, 2022, 12:59:00 AM