GreenMantra Technologies Ltd Looking for Accounting and Office Administrator at Brantford, ON Full Time

You’re Looking. We’re hiring. Join our team.

We are a leading manufacturer who utilizes waste plastic that would otherwise go to landfills and pollute our oceans. We are always looking for talented and passionate individuals who are motivated to make a difference. You will have a unique opportunity to be a part of an organization that is committed to innovating and driving new solutions to create more sustainable avenues.

What does it mean to join our team?

· We are passionate about people – the environment, our communities, and our team

· Employer paid benefits, including medical, dental, vision (including safety glasses) and life insurance

· Competitive wages

· Programs designed to support your learning and development

· Career growth and advancement opportunities – we strongly believe in internal promotions and are proud to say the majority of our leaders have grown in our business

As a team member, you can expect to:

Under the guidance of the Controller, the clerk will support all aspects of the day-to-day admin and accounting needs for the facility.

Finance:

· Posting invoices, journal entries, petty cash

· Matching invoices against purchase orders, packing slips, ensuring the price and quantity match, resolving discrepancies, getting approval of posted invoices

· Issuing checks and processing EFT direct deposits/payment of invoices

· Answering vendor inquires, preparing AP aging and AP history reports

· Filing paid invoices, maintaining filing of journal entries and bank documents, mailing check payments and financial documents

· Posting cash receipts, preparing bank deposit slips, travelling to bank to deposit checks

· Maintaining accounts receivable files, matching invoices and shipping documents with payment receipts for customer files

· Preparing AR aging and AR history inquiry reports

· Posting expense reports, ensuring all receipts and back up documents are attached

· Posting monthly corporate card expenses, ensuring all supporting documents attached, requesting missing documents if necessary

· Providing support with pulling and filing necessary financial documents during annual audit

· Maintaining filing system of financial documents and archiving of documents

· Providing and scanning documents for grant submission process

· Extended hours required occasionally – month-end, etc.

Supply Chain Admin Support

· Coordinate and scheduling for RM and FG – daily tracking and updating team, maintaining, and providing logistics schedules to team

· Communicate directly with vendors to meet project delivery needs.

· Work cooperatively with the Finance department to fix incorrect transactions

· Obtain freight quotes when required.

· Arrange shipments to customers. This includes, confirming shipping details, preparing paperwork, confirming credit, export paperwork, notifying customer, closing out orders so that they can be invoiced.

· Documentation for RM and FG

· Choose the correct and most cost-effective carrier for shipments.

· Manage and update the company directory list

· Responsible for ordering and management of office supplies

What we are looking for:

· Minimum of 2 years’ experience as an Accounting Clerk or relevant administration experience

· Excellent customer service skills

· Strong Excel and Word software skills

· Good Outlook skills including email, meeting requests and tasks creation.

· Working knowledge in financial software specifically related to purchase order entry and accounts payable and inventory management is an asset.

· Good financial knowledge and skills—ability to understand basic financials such as accounts receivable/payable, purchase orders, work orders, etc.

· Strong organizational skills and the ability to handle multiple projects tasks simultaneously.

· Excellent attention to detail.

· Good verbal, written and interpersonal communication skills

· Strong flexibility to adapt to changing priorities, work processes, department structure, environment and technology in a dynamic and fun working environment.

GreenMantra is an equal opportunity employer and is committed to providing accessible employment practices that are in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). Requests for accommodation can be made at any stage of the recruitment process. Applicants are asked to make their needs/requirements known to Human Resources.

Job Types: Full-time, Permanent

Benefits:

• Dental care
• Extended health care
• Vision care

Schedule:

Ability to commute/relocate:

• Brantford, ON N3S 5A1: reliably commute or plan to relocate before starting work (required)

Experience:

• Accounting Occupations: 2 years (preferred)
• Customer Service: 1 year (preferred)