Log In
Sign Up
POSITION TITLE: Payroll Administrator – temporary contract
IMMEDIATE SUPERVISOR: Manager, Human Resource Services. Liaise closely with the HR Advisor on day-to-day payroll processing and customer service queries.
POSITION SUMMARY:
The Payroll Administrator will process full cycle payroll for approximately 300+ employees. The position performs all activities associated with recording hours of work, processing time records, compiling payroll statistics, maintaining payroll control records, and generating designated payrolls by performing the following duties. This position works to identify and resolve payroll related issues, provides support, and answers pay related questions while maintaining a high level of customer service.
MAJOR RESPONSIBILITIES:
Payroll Processing:
Enter and process payroll information, using Kronos and JD Edwards systems. Complete manual calculations/checks and reconciliations where required. Run special payments and void payments as needed. Process member expenses through the payroll system, as required. Maintain PDBA’s in JD Edwards for employee and employer and ensure proper distribution in payroll software. Test payroll with updates and changes in JD Edwards Prototype environment before implementation into Production. Participate in projects that relate to HRIS/payroll as assigned.
Support employees and supervisors with payroll related issues. Ensuring that hours are submitted and properly signed off.
Prepare and verify statements of earnings for members, indicating gross and net salaries and deductions such as taxes, union dues, garnishees (family support) and pension plans. Distribute statement of earnings to members. Prepare government remittance according to schedule, and pay through web access at financial institution. Complete the journal entries for government remittances, Employer Health Tax, and other payroll corrections. Prepare remittances and supporting documentation for cheque requisitions.
Maintain updated schedules and attendance banks (e.g. vacation, sick leave, overtime, statutory leave, accrued time) and respond to member requests regarding their personal “bank balance.”
Responsible for enrolment, revisions, salary updates and terminations in benefit plans.
Prepare T4’s, T4A’s, Records of Employment, EI confirmation of earnings, employment verification letters and other related forms. Perform Pensionable and Insurable Earnings Review audit, as requested to Canada Revenue Agency.
Troubleshoot Kronos and JD Edwards as required.
Highlighted Competencies: Productivity, Computer/Technical Skills, Job Knowledge, Attention to Detail, Customer Service
Employee Files:
Create and maintain the Personnel Master files manually and electronically in accordance with Service policy and the Records Retention Bylaw.
Highlighted Competencies: Computer/Technical Skills, Job Knowledge, Attention to Detail
Reports:
Prepare and generate reports as required.
Highlighted Competencies: Productivity, Attention to Detail
Other:
Responsible for any other duties as assigned.
JOB COMPETENCIES:
Ø Job Knowledge
Ø Customer Service (Internal & External)
Ø Productivity
Ø Teamwork
Ø Computer/Technical Skills
Ø Continuous Improvement
Ø Communication (Oral & Written)
Ø Attention to Detail
Ø Interpersonal Skills
QUALIFICATIONS:
- Considerable payroll experience which includes processing full cycle payroll for various union groups
- 3 Year Community College Diploma (Human Resources, Accounting, Finance, Payroll Administration or related discipline) or equivalent payroll experience
- Completion of Payroll Compliance Practitioner (PCP) with the Canadian Payroll Association is desired.
- JD Edwards Payroll/HR and Kronos experience would be an asset
- Advanced skills in Microsoft Office (Word, Excel and Outlook).
- Must have excellent interpersonal, problem-solving and customer service skills
- Must have excellent verbal and written communication skills
- Ability to multi-task
- Ability to work in a fast-paced environment involving confidential information
- Ability to organize and prioritize tasks and to work towards multiple and strict deadlines
- Strong mathematical attributes
- Comply with the Oath of Secrecy and keep all information confidential
- Ability to participate as an effective team member and to support and project values compatible with the organization
WORKING ENVIRONMENT:
- Climate controlled office
- Extensive sitting, listening and mental concentration
- Extensive digital dexterity for computer work
- Some lifting (approximate maximum of 20 lbs.)
- Hours of work may vary and may require some extended shifts to meet multiple deadlines
- Frequent interruptions and distractions from internal and external sources
If you’re interested in this position, please apply online by Sunday, November 6, 2022 at 4:00pm.
We thank you for your application however, only those selected for an interview will be contacted.
If you require accommodation to participate fully and equally during the recruitment and selection process for a civilian position, please contact our HR Advisor.
Job Types: Full-time, Fixed term contract
Contract length: 18 months
Salary: From $70,809.08 per year
Schedule:
- 8 hour shift
- Monday to Friday
Experience:
- Payroll: 1 year (preferred)
Application deadline: 2022-11-06
