Haetchi Inc. Looking for Executive Assistant to CEO at Toronto, ON Full Time

Executive Assistant
We’re looking for an Executive Assistant to join Haetchi, the intelligent health and fitness ecosystem that’s redefining the personal training experience. The Executive Assistant is responsible for supporting the CEO to accomplish an array of tasks, while staying focused on prioritization and escalating urgent issues.
You will manage mostly business related tasks for the team such as creating reports, organizing calendars, taking minutes, and other organizational tasks. To do this role properly you should have a detailed understanding of the full Microsoft Office suite, be extremely fast at solving problems and have experience as an executive or administration assistant in the past. You should be exceptionally organized, relentlessly resourceful, calm under pressure, a strategic multi-tasker, and the ability to thrive in a dynamic start-up environment.

What will you be doing?

• Make recommendations to the CEO with regard to their time management, prioritization, delegation, and organization
• Maintain an efficient flow of information between all personnel including internal and external contacts on a wide spectrum of plans and priorities
• Contribute to team meetings by assisting with the production of materials and pre-reads, taking notes, and tracking action items
• Assist the full life cycle of recruiting including booking interviews, liaising between the hiring team and the candidate, and coordinating onboarding of new hires
• Maintain and track manager and team project list and goals
• Attend team staff meetings, track agendas and assist CEO to keep team on course
• Assist with ad hoc projects, events and travel arrangements as needed

Our Ideal Haetchi Candidate:

• Passion for health and fitness
• Excellent time management, planning and organizational skills
• Ability to mentor, problem solve, manage change and consistently act as a role model
• Ability to fully understand and embrace company culture
• Experience in a startup or high-growth company environment

Do you have what it takes?

• Previous 2+ years of administrative experience in a fast-paced environment
• Extensive technical skills in Microsoft Teams
• Exceptional communication and interpersonal skills and ability to interact autonomously with internal and external partners
• Ability to maintain the confidentiality of highly sensitive material with tact and professionalism
• Demonstrated ability to adopt technical tools quickly
• Highly organized with the ability to complete a high volume of tasks and projects with minimal guidance and tight deadlines
• Superior attention to detail
• Great communicator that partners well with other team members and stakeholders

What’s in it for you?

• Ongoing training and development including hands on training, and e-learning
• Group health care plans
• Fun and energetic atmosphere to come to every day!
• Early-stage influence on a fast-paced growth company
• Opportunity to join a disruptive movement within the fitness industry
• Designed to be a truly collaborative working environment

Job Types: Full-time, Permanent

Salary: $50,000.00-$60,000.00 per year

Additional pay:

Benefits:

• Casual dress
• Company events
• Dental care
• Disability insurance
• Extended health care
• Flexible schedule
• Life insurance
• On-site gym
• On-site parking
• Paid time off
• Vision care

Schedule:

Experience:

• Organization Operations & Administrative Occupations: 2 years (preferred)