Halton Down Syndrome Association Looking for Charity Administrator at Burlington, ON Full Time

Position: Charity Administrator
Responsible to: Halton Down Syndrome Association Board of Directors
Reports to: Chair and Incoming Chair
Hours of Work: Full-time – 9am-5pm Monday – Friday with occasional evening/weekend support in lieu of weekdays off
Salary: $45,000 – $50,000

Position Summary
Halton Down Syndrome Association (HDSA) is a Charity working to empower individuals with Down syndrome to reach their full potential through all stages of life. HDSA is an active and vibrant leader in advocacy, awareness, education and support within the Halton community.

The Charity Administrator is a vital front-line member of this team, providing administrative, technical, and communications support to the organization and Board of Directors. The Charity Administrator is the first point of contact for the Association, serving as a resource for new parents, new members, donors, and community members, and helps organize, run and oversee all programs, events, and major fundraisers.

Location
This is a remote position, however, the successful applicant must be able to attend in-person events, meet with members on occasion and run errands for the Association. The candidate must be familiar and accessible to the entire Halton Region.

Duties and Responsibilities

• Provide administrative support to the Board of Directors, Peer Group Co-ordinators and Association Members
• Help plan, organize and oversee monthly events, workshops and programs, including HDSA’s major events (AGM, Holiday Party, World Down Syndrome Day Party) and annual awareness project (WDSD School Contest)
• Co-chair the Halton Walk for Down Syndrome event and help coordinate other major fundraising activities
• Create digital content and marketing materials
• Manage HDSA’s CRM system (memberships, donors, volunteers, etc.)
• Recruit, manage and retain internal and external volunteers
• Manage contract employees/students
• Support HDSA’s social media community
• Manage and oversee HDSA merchandise and sales
• Maintain financial records and support yearly Financial Audit
• Provide primary reception: answering incoming calls and managing email inquiries
• Maintain office supplies, process mail/deliveries
• Handle logistical preparations for meetings, including recording of monthly meeting minutes and issuing of minutes (one evening per month)
• Prepare and mail thank you letters and cheques
• Run errands within the Halton Region
• Perform other duties as assigned

Minimum Education

• Post-secondary education

Experience

• Previous work/volunteer experience in administrative capacity is an asset
• Previous work/volunteer experience in not-for-profit/charity is an asset
• Previous work/volunteer experience with major P2P fundraisers is an asset

Skills/Qualifications

• Excellent oral and written communication skills
• Strong administrative skills
• Proficient Time Management Skills
• Strong Customer Service Skills
• Solid interpersonal and relationship-building skills, with an ability to work with a Board of Directors, volunteers, community partners, and service providers in a collaborative team environment
• Solid work ethic and organizational skills, with attention to detail and demonstrated follow-through
• Ability to take direction well, receive and provide constructive feedback, and respond quickly and productively to changes in the environment, or priorities
• Ability to exercise good judgment and discretion in dealing with confidential information
• Aptitude to anticipate, understand and respond to the needs of members
• Strong computer skills and excellent knowledge of Microsoft Office programs, including Outlook, Word, Excel and PowerPoint; Google G-Suite; DropBox
• Familiarity with digital design programs, such as: Adobe Acrobat Professional, Illustrator and Photoshop; Canva; and iMovie
• Fluency with social media and online community management
• Current Ontario Drivers’ License and access to a vehicle
• Vulnerable sector Police check will be required
• Knowledge of Down syndrome

Application Deadline: Please submit applications by Monday, January 6th 2023. We thank all applicants, but only those selected for an interview will be contacted.

Job Type: Full-time

Salary: $45,000.00-$5,000.00 per year

Benefits:

• Work from home

Schedule:

• Monday to Friday

Work remotely:

• Yes

COVID-19 precaution(s):

• Remote interview process
• Virtual meetings

Job Types: Full-time, Permanent

Salary: $45,000.00-$50,000.00 per year

Benefits:

• Flexible schedule
• Work from home

Schedule:

• Monday to Friday
• Weekend availability

Education:

• Secondary School (preferred)

Experience:

• Administrative experience: 1 year (preferred)

Work Location: One location

Application deadline: 2023-01-06