Hanover and District Hospital Looking for Human Resources Administrative Assistant at Hanover, ON Full Time

Temporary Full-Time Human Resources Administrative Assistant (approx. 12 months) POSTING # 004-040

POSITION OVERVIEW:

Reporting to the Manager, Human Resources & Physician Recruitment, the successful candidate is an active team member and supports a variety of human resources activities. This includes but is not limited to activities related to recruitment; job posting; payroll entry/modification; coordination of orientation and maintenance of employee records.

SUMMARY OF DUTIES:

· Greet all visitors to HR department, answer questions and direct to appropriate staff member for assistance

· Administration of the HR general e-mail inbox

· Prepare Confirmation of Employment Letters and Confirmation of Hours Letters

· Coordination of HR activities and events (i.e. Volunteer Appreciation, Long Term Service)

· Support Clinical Volunteer Program (scheduling and recruitment)

· Coordinate and Facilitate General Orientation Program

· Maintain Employee and Job files

· Provide support to HR Department, including Agendas, Minutes, Learning Packages, Communication activities etc. as assigned

· Provide administrative support to the Occupational Health department for Return to Work and Benefit coordination

· Co-ordinate all documentation related to students, including Medical Residents, Nursing and Co-op students

· Other like Human Resources activities as assigned.

· Work with the managers on recruitment activities consistent with HR policies and procedures

· Co-ordinate of internal and external job postings

· Co-ordinate with applicants to complete necessary documentation and medical information prior to start date. Notify applicable departments (IT, Maintenance, etc.) of new employee hires or transfers to ensure IT sign-on, keys, etc.

· Create new employee files

· Entry of new employee data

· Submit employee change forms to payroll and assist with processing

· Process terminations

· Assist with report generation and creation as required by the Collective Agreements as well as the Human Resources Department

· Provides other administrative duties for the management team as required

Q*UALIFICATIONS: *

• Post-secondary education in Business Administration and/or Human Resources Management
• Minimum 2 – 3 years’ experience in an administrative role preferred
• Strong computer skills required including a proficiency using Microsoft Office Suite
• Excellent communications kills (verbal and written) required
• Well-developed organizational, decision-making, and interpersonal skills
• Previous experience in a unionized environment an asset
• Ability to work independently, multi-task, and provide flexibility when required
• Strict adherence to confidentiality required
• Good work performance and attendance record

The Hanover and District Hospital is committed to being an equal opportunity employer. Please advise Human Resources if you require accommodation during the recruitment process.

Please note, only those selected for an interview will be contacted.

Job Types: Full-time, Fixed term contract
Contract length: 12 months

Salary: $23.65-$28.24 per hour

Benefits:

• Company events
• Company pension
• Dental care
• Employee assistance program
• Extended health care
• On-site parking
• Paid time off
• Wellness program

Schedule:

• 8 hour shift
• Monday to Friday

Ability to commute/relocate:

• Hanover, ON N4N 1N1: reliably commute or plan to relocate before starting work (required)

Education:

• Secondary School (preferred)

Experience:

• Front desk: 1 year (preferred)
• Administrative experience: 1 year (preferred)

Expected start date: 2022-05-02