Headlands Research Looking for Patient Recruitment Assistant at Toronto, Ontario, Canada Full Time

Toronto Memory Program, a Headlands Research site, is Canada’s largest and most experienced site for drug treatment trials in Alzheimer’s disease and related conditions. Founded in 1996, we have made significant contributions to over 100 drug treatment studies in Alzheimer’s disease. Our Medical Director, Dr. Sharon Cohen, a Canadian-trained behavioural neurologist, along with her team of highly trained research staff, have been committed to the development of better treatments for dementia for the past 18 years. You can read more about us at torontomemoryprogram.com.

This Clinical Research Recruitment Assistant role will be based in Toronto, ON (North York) and is a full time position.

The Role

Toronto Memory Program is seeking a motivated and detail-oriented individual to join our team as a Recruitment Assistant. This role will play a crucial part in assisting our clinical trial recruitment team identify and pre-screen potential candidates for participation in clinical trials. The Recruitment Assistant will provide support through administrative tasks and will conduct cognitive testing as part of the screening process. If you are passionate about making a difference in the field of memory disorders and want to contribute to cutting-edge research, we invite you to apply.

• Assist in the pre-screening process, including conducting initial phone screenings and administering pre-screening questionnaires.
• Collect demographic information and schedule appointments for potential participants, ensuring timely and accurate documentation.
• Conduct cognitive testing on potential candidates using standardized assessment tools and protocols.
• Maintain accurate and confidential records of potential participants and their screening outcomes.
• Provide administrative support, such as data entry, filing, organizing recruitment materials.
• Collaborate with the research team to ensure smooth communication and coordination of recruitment efforts.
• Demonstrate a flexible and adaptable approach to work, willingly taking on new projects and tasks as they arise.
• Adapt communication style and approach to accommodate clients with memory problems or cognitive challenges, ensuring information is conveyed in a clear and understandable manner.
• Foster a culture of healthy communication within the team by actively promoting open dialogue, respect, and collaboration.
• Take proactive steps to achieve or exceed assigned targets, utilizing effective recruitment strategies, time management, and problem-solving skills.
• The responsibilities and requirements outlined in this job posting are intended to describe the general nature and level of work performed by individuals assigned to this position. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required. Other duties may be assigned as needed.
• Bachelor’s degree in a related field (e.g., psychology, neuroscience, healthcare administration) is preferred.
• Previous experience in clinical research or healthcare settings is an asset.
• Strong organizational skills with meticulous attention to detail.
• Excellent communication skills, both verbal and written.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).
• Comfortable working with individuals with memory impairment or cognitive challenges.
• Ethical and professional demeanor, with a commitment to maintaining confidentiality.
• Demonstrated ability to work effectively in a team-oriented environment.
• Flexibility to adapt to changing priorities and multitask efficiently.

At Headlands Research, we are building a best in class clinical trial network. We’re an exceptional family of next-generation clinical trial sites, integrating cutting edge technology and high-quality support services, and significantly expanding participant engagement Founded in 2018, our company operates 12 clinical trial sites in the US and Canada with rapid plans for expansion.