Health Stand Nutrition Consulting Inc. Looking for Office Administrative Assistant at Calgary, Alberta, Canada Full Time

Administrative Office Assistant

(at a friendly Calgary Dietitian Private Practice)

Location: Calgary

Position Overview:

We are seeking a fun-loving, supportive, and organized Administrative Office Assistant to join our professional team in a part-time 20 hour per week role (4 hours per day Monday to Friday) at our Calgary office that honours work-life balance and flexibility in your start time each day.

This important role plays a crucial part in ensuring the smooth operation of administrative processes in our Registered Dietitian practice. The role would focus on overall administration support of our team, customer service, invoicing/payments, and social media scheduling. The ideal candidate must have excellent communication skills, be personable, detail-oriented, and competent in overall computer skills including Microsoft Excel. Ideally the candidate has experience in accounting software such as QuickBooks online, social media scheduling, and simple graphic design for social media using tools like Canva.

This opportunity is a perfect fit if you:

·     Are someone who radiates friendliness, exudes a positive attitude, and thrives in making clients feel welcomed and valued.

·     Are an individual or parent that wants flexibility over your schedule and start time each day to accommodate personal commitments.

·     Value health and wellness and would like to work with other like-minded food-loving people seeking work-life balance.

·     Want to have some fun at work and would appreciate collaborating with a happy, positive team and workplace culture.

About Us:

Health Stand Nutrition Consulting Inc. is the most established Registered Dietitian practice in Canada since year 2000 and we continue to grow! Our mission is to empower people to create a healthy and joyous relationship with food and their body. This means getting enough nerdy nutritious foods for health, but also saving room for foods chosen exclusively for taste and social fun (like nachos and dessert). We are seeking a team member that shares this philosophy and passion.

Our company and team members values include: peace of mind, customization, credibility and compassion. We prioritize a supportive and inclusive work culture, valuing work-life balance for your family/hobbies, flexibility and fostering professional growth. This is also a place where 2SLGBTQI+ and their friends and allies are welcomed and supported. We value team members that are positive, organized, hardworking, professional, high-integrity AND want to bring a fun-loving attitude to work each day.

Our team offers local and digital nutrition consulting services for both consumers and business:

·     We are leaders in both in-person and virtual nutrition counseling for individuals, families, and employees at work.

·     We offer professional speaking engagements, online learning, and workplace nutrition solutions for corporate wellness programs.

·     As consulting experts for the food and grocery industry, we help to elevate the marketing initiatives, strategy, and innovation of healthy brands.

·     We continue to create one-of-a-kind online courses and digital nutrition resources that solve the most common nutrition and health challenges for individuals and corporations.

We prioritize a company culture where customers and our internal team will feel a sense of pride, positivity and purposeful living as a result of the experiences at our company.

Responsibilities:

·     Provide exceptional customer service, addressing inquiries and maintaining positive client relationships.

·     Welcome and greet our in-person clients with warmth and positivity and offer them refreshments.

·     Manage and organize our company email inbox and work with our Sales/Intake team to support day to day inquiries.

·     Collaborate with team members to enhance overall administrative efficiency.

·     Process payments and utilize the accounting software QuickBooks Online to manage invoicing and billing processes, ensuring accuracy and timeliness.

·     Work with our Marketing Coordinator to schedule social media posts, creating engaging visuals on Canva.

·     Demonstrate a high level of attention to detail and organization in all tasks.

·     Contribute to a positive and collaborative work environment.

Qualifications:

·     A positive attitude and willingness to learn.

·     Previous experience in an administrative role, preferably in the healthcare industry a bonus.

·     Previous experience using accounting software for invoicing and financial transactions a bonus.

·     Previous experience in social media scheduling and content creation on Canva ideal.

·     Excellent communication skills and a customer-centric mindset.

·     Ability to work collaboratively in a team-oriented environment.

·     High attention to detail and accuracy in all tasks.

·     Commitment to maintaining work-life balance and self-care.

Benefits:

·     Competitive salary to start with option to grow based on performance

·     Flexibility for when you start your day to accommodate your family/personal commitments

·     No evening or weekend work is required

·     Flexibility for time off and vacation

·     Professional development opportunities

·     Opportunity to attend team social activities

·     Supportive work culture emphasizing work-life balance and your health

How to Apply:

Please submit your resume and cover letter to CEO and Founder Andrea Holwegner to careers@healthstandnutrition.com.

Due date for application: Accepting applications as soon as possible until filled or at the latest Wednesday Feb 7, 2024.

Start date: Flexible but ideally as soon as possible

Important: In addition to your resume please submit a cover letter that answers the following questions:

1. What prompted you to apply for this position?

2. After reviewing the job description and our company website what professional skills and experience do you have that you feel you can offer our business?

3. After reviewing the job description and our company website what about our practice personally appealed to you?

4. Do you enjoy wellness, food, cooking or some aspect of healthy living? If so how?

5. What are you looking for most from our team/practice both personally and professionally?

Before submitting your application it is strongly recommended that you review our company website and get a good feel for our practice and if you would be a good fit. Visit www.healthstandnutrition.com. 

We look forward to hearing from you!