Heartwood Renovations Looking for Project Coordinator at Ancaster, Ontario, Canada Full Time

Heartwood Renovations is an award winning, full-service general contracting company that prides itself in completing high end home renovation projects for our clients. We specialize in full home renovations, structural renovations, and additions.

We are currently seeking a Full-Time Project Coordinator to manage and coordinate all pre-construction activities to ensure smooth project execution and client satisfaction.

Here’s why you’ll love working at Heartwood Renovations:

• Competitive employment package and compensation commensurate with experience;
• Benefits – Life, Health, Dental;
• On-site position based out of our Ancaster office in a friendly and collaborative work environment,
• Monday – Friday (9:00 am – 5:00pm); and
• Sales-focused, with the opportunity to directly help bring client needs and visions to life.

Under the supervision of the Pre-Construction Manager, the duties and responsibilities of the Project Coordinator include, but are not limited to, the following:

Pre-Construction:

• Serves as the primary contact for clients from the initial site meeting through to the handing the project over to the Project Manager;
• Focuses on driving sales and achieving targets and conversion rates;
• Attends introductory project site meetings to understand the client’s vision and project requirements;
• Measures the dimensions of the project space, takes detailed pictures, records detailed notes to capture key information to develop quotations and proposals;
• Develops and reviews accurate quotations and proposals for clients, identifying demolition, engineering needs, labour, material, subcontractors, and other relevant costs;
• Ensures quotations align the client’s budget, collaborates with the design team to ensure a successful project vision;
• Reviews project plans, engineered drawings, and all specifications to understand the full project scope and requirements;
• Creates detailed cost estimates outlining the breakdown of all project costs using the company’s estimating software;
• Utilizes historical data, industry standards, and current market prices to calculate the cost of materials, labour, equipment, and other expenses required for each project;
• Collaborates with suppliers, subcontractors, and other vendors to obtain competitive pricing for materials and services, negotiating prices and terms as needed;
• Identifies potential risks and uncertainties that may impact project costs and incorporated contingencies into the estimate;
• Quantifies all materials, equipment, and labour needed for each aspect of the project based on the engineered plans and specifications;
• Produces a comprehensive line-by-line proposal using the company’s proposal software;
• Presents proposals to clients in a clear and persuasive manner, addressing any questions or concerns, and suggesting alternative solutions as necessary;
• Follows up with clients for feedback and makes necessary revisions to estimates and proposals;
• Prepares and drafts change orders, as required and communicates with internal departments accordingly; and
• Works closely with internal teams, including project managers, designers, and subcontractors to meet client needs and expectations throughout the renovation process.

General:

• Builds and maintain strong relationships with clients throughout the sales process and beyond, ensuring client satisfaction and repeat business;
• Maintains accurate records of each project’s estimating process, including cost data, assumptions, and documentation of any changes or revisions to the estimate;
• Communicates effectively with team members to relay client requirements and project details;
• Maintains and fosters vendor and supplier relations; and
• Stays updated on developments in renovation technologies, materials, and techniques, and participates in training programs, and industry events to enhance knowledge and skills.

The successful candidate will possess the following qualifications:

• Construction Engineering Diploma or equivalent required;
• Minimum Three (3) years’ experience with residential construction;
• Valid driver’s licence and access to a reliable vehicle;
• Occasional travel within the Greater Hamilton Area (GHA), with occasional trips to the GTA inclusive of Mississauga, Oakville;
• Intermediate to advanced proficiency in MS Excel (functions, forms, and automations) and MS Word is required;
• Familiarity with product vendors and suppliers;
• Professional, articulate written and verbal communication and presentation skills;
• Results driven self-starter to meet and exceeded goals, with the ability to work efficiently within a team;
• Strong interpersonal skills, with the ability to build and maintain positive relationships with clients, team members, and vendors;
• Client-service oriented, dedicated to understanding and meeting client needs and expectations;
• Excellent problem-solving skills to identify issues and provide appropriate resolutions;
• Exceptional organizational and time management skills to manage multiple projects and priorities;
• Keen attention to detail, meticulous in capturing all information and ensuring accuracy at all times;
• Flexible and adaptable to manage changing client needs and project requirements;
• Estimating and quoting experience is an asset; and
• Knowledge of BuilderTrend is an asset

Kindly forward your resume and with cover letter via email to recruitment@e2rsolutions.com

Heartwood Renovations welcomes and encourages applications from people with disabilities.

Accommodations are available on request for candidates taking part in all aspects of the recruitment and selection process.

For more information, check us out online at www.heartwoodrenovations.ca