HIRinc Looking for Office Manager at Toronto, Ontario, Canada Full Time

Our client, HRWise Inc., a boutique, specialized Human Resources Consulting firm in the Compensation field is looking for a mature, methodical and practical Office Manager to support the firm’s Principal. This Office Manager role offers a broad range of duties and opportunities to learn and grow.

Primary Duties

• Perform the basic administrative functions of the firm under the direction of the Principal
• Manage the Consultants’ time log records and generate monthly invoices
• Perform basic bookkeeping functions and manage payroll
• Oversee the use of the Project Management system with an emphasis on critical milestones
• Develop and maintain Administrative Policies and Procedures
• Maintain Project Records
• Prepare monthly reports for Principal including project tracking, expense tracking, financial state, and others as assigned
• Support any document preparation and printing requirements of the Team

• Support Proposal Submissions
• Monitor online sites posting potential Project opportunities
• Support the development of response to RFP’s including developing and maintaining a library of standard content
• Manage the development and submission of Proposals

• Marketing Support
• Develop and maintain firm branding specifications
• Support functions of website, including monitoring visits, updating content (through our web developer), assessing effectiveness
• Monitor social media activities and success factors: maintain a schedule of blog posts and monitor success
• Act in a general support function to the firm’s Principal

Other Opportunities for Growth

• Take on some of the activities of the Jobs Analysts such as updating of documentation and interviewing
• Potential to take on some of the responsibilities of the junior consultants

Education


• Requires Post Secondary Education, ideally University
• Preference for either a Business related discipline or Human Resources with an administration emphasis

Experience


• Must have some experience in an Administrative role
• Ideally have some experience in: bookkeeping; working with project management software, ideally Monday; managing schedules for executives, dealing with senior client representatives; developed systems for managing large volumes of digital files for projects; some basic business writing; etc.
• Level headed and able to deal with number of simultaneous tasks in a fast paced environment

Personal Attributes


• Solid and methodical approach to work
• Able to deal with multiple deadlines and manage changing priorities
• Able to ask questions when unclear
• Mature and balanced approach to managing issues
• Able to deal with ambiguity