Huntington Properties Looking for Receptionist at Ottawa, ON Full Time

Huntington Properties is a well-established, Ottawa based, multi-faceted real-estate development and management Company with expertise in all sectors of commercial and residential real estate and a focus on acquiring, developing and managing real-estate assets.

We are a dynamic and tight-knit Real Estate Team looking for a Full Time Receptionist/Administrative Assistant to support and elevate the success of the business by coordinating office communication and administration. This position is a full-time role and will provide support to the Office Management team.

This position envisions a forward-facing, customer service role with administrative duties as follows:

• Greet clients and visitors to the office with a friendly disposition. Maintain good office presentation and support.
• Handle and direct incoming calls and emails that come to the general office number/email address.
• Responsible for all daily administrative duties to ensure the Head Office is functioning efficiently and all staff have the necessary office materials and services to function effectively.
• Provide administrative support to all Huntington team members as required, including lease administration support and development/construction administration support.
• Opening of and distribution of mail and faxes.
• Assist with printing, scanning, faxing, mailing, couriering, including the chargeback and invoicing of these costs.
• Maintain physical and digital filing, storage rooms, and oversee annual archiving of records.
• Ensure meeting rooms, kitchen, and other common areas are kept tidy and equipped.
• Maintain stock of all office supplies.
• Deposit cheques using remote-deposit capture and post cash receipts.
• Assist property administrator(s) with producing and sending statements on all overdue accounts.
• Assist with property administrative tasks and support with special projects, as required.
• Acting as liaison between tenants and property management team, as required.
• Oversee booking calendar and manage meeting rooms.
• Assist in managing social media.
• Maintain policy procedure manual.

You are energetic with a strong work ethic and lively personality and are willing to rise to a challenge in helping to communicate and interact with tenants, clients and external persons and stakeholders.

Skills and Experience:

• Excellent customer service.
• Excellent oral and written communication skills.
• Ability to multi-task and work in a dynamic office environment.
• Strong organizational skills.
• Professional approach to interacting with people.
• Previous experience and knowledge working with Microsoft Word, Outlook & Excel.

Job Types: Full-time, Permanent

Salary: $40,000.00-$45,000.00 per year

Benefits:

• Company events
• Dental care
• Extended health care
• On-site parking
• Paid time off
• Vision care

Schedule:

Education:

• Secondary School (required)

Experience:

• Front desk: 1 year (preferred)
• Administrative experience: 1 year (preferred)

Application deadline: 2022-04-25
Expected start date: 2022-05-02