46307 – To Be Determined – Rotation – 12 months
Safety Comes First is a core value at Hydro One, and we remain committed to taking every reasonable precaution to ensure a respectful, safe and healthy working environment. Further to this commitment, we have adopted a COVID-19 Vaccination Policy to protect the health of our employees from the hazard of COVID-19. New employees will be required to declare their vaccination status to Hydro One. Employees who do not provide proof of vaccination status may not enter any 3rd party locations that require full vaccination (e.g. customer properties).
Hydro One is proud to be the largest electricity transmission and distribution provider in Ontario, serving nearly 1.5 million customers. We have a long history in the industry with our roots dating back over 110 years to 1906. Since then, we have worked to grow and evolve to meet the changing needs of our customers and communities across Ontario. Today, we’re focused on providing exceptional customer service and ensuring we are building safe communities where we live, work and play.
It’s an exciting time to join the team at Hydro One!
*NOTE* Hydro One introduced a Hybrid Work Pilot Project in 2022 for most office-based roles. Employees work in-office/on-site two days a week and remotely from home for three days a week. Hydro One is adding refreshed workspaces and technology to support these changes. Join us as we ‘trial & learn’ a new modern way of working and be a key driver of future state!
In office but with intention – a time for team and trust building, collaboration, and socialization. Please reach out to us to learn more!
General Accountabilities:
Process administrative information and perform data processing assignments for Stations business units to create, update and produce Zone reports and correspondence, including the input, output, verification, maintaining, manipulation, formatting and updating of data using several different computer programs, including SAP, Excel, Word, PowerPoint, Access, HOLMS and SharePoint, as well as other databases
Maintain intranet documentation
Perform clerical/administrative duties in support of SAP system processes
Set up, monitor and maintain administrative orders
Utilize appropriate cost centres and accounts, requisition and receipt material requests as required
Contact customers as required to gather information in order to set up notifications in SAP
Work with clients and other contacts to set up and maintain accurate employee information
Input time reports, exceptions, vacation entitlement, bank time/lieu time, retirement bank, sick leave and related activities, as directed
Complete paperwork for new hires, hiring hall, temps and arrange for computers and access, building access, credit cards and determine appropriate cost centre, phones, etc.
Complete and submit applicable forms for terminations
Track, monitor and verify credit card process, according to business process expense policy adhering to deadlines for audit purposes, on behalf of cardholders. Arrange for journal transfers as required
Retrieve and review a variety of control and exception reports related to SAP and follow up with appropriate contacts/supervisors for clarification and resolution of exceptions, record and act on responses, as advised
Perform various clerical services including the maintenance of records and files such as catalogues, manuals, procurement card statements, printing the labels and updating the spreadsheet/records for MFA inventory
File, retrieve and distribute documents as necessary
Receive and distribute mail and faxes
Order, replenish and maintain office supplies
Photocopy, prepare and maintain reference binders, update manuals and post various communications to staff, etc
Order prints, including operating diagrams, and plot, if required
Process & track tool & boot allowance payments
Schedule and make arrangements for meetings, conferences, face to face sessions, training sessions
Book onsite/offsite meeting/conference rooms, required accommodations and travel arrangements
Order coffee, lunch and confirm attendance of participants
Provide assistance to the stations group by ordering consumables and FR clothing
Work with supply management staff regarding material delivery dates, delivery locations, receipting, and creating new material master numbers in SAP
Assist with resolution of material problems such as non-delivery, invoicing and incorrect specification
Refer any problems of a complex nature to the supervisor or appropriate corporate support
Coordinate calibration of tool and test instruments and maintain records as associated reports as directed
Monitor tool and material expiry dates, initiate and coordinate replacement
Update and submit Forward Command Post records, perform facility checks and file reports, as required
Assist in identifying individuals requiring training, according to an established training matrix set out in Talent Management, including H&S, work protection, ministry required training, etc
Contact external service providers to schedule training sessions, arrange for training locations and training materials to be available for scheduled training
Contact external service providers for faxes, photocopiers and printers to prepare lease renewals, set up new contacts and arrange billing. Assist staff with cell phone and pager billing and exchange issues
Travel to other work centres within the Zone, on occasion, to perform clerical duties
Perform other duties as required
Selection Criteria:
Knowledge of office principles, basic arithmetic and bookkeeping, to perform calculations and distribute accounts.
Knowledge of records management and technical documents.
Ability to prepare routine correspondence, reports and communicate effectively with others.
Proficiency in/keyboarding to set up and process forms, reports, etc.
Requires a good knowledge of computer programs such as SAP, Excel, Word, PowerPoint Access, HOLMS and Sharepoint to produce reports.
This knowledge is considered to be normally acquired either through the successful completion of Grade XI in a Secondary, Commercial or Technical School or by having the equivalent level of education.
Requires an understanding of SAP processes and practices to set up and monitor orders, cost centres and account distribution, requisition and receipt material requests.
Requires experience with the organization, work programs, practices, procedures and standards relative records maintenance.
Experience with invoicing, time reporting and procurement card statements and receipts.
Experience with spreadsheet software to perform basic mathematical, tracking, verification and logging functions.
A period of up to three years is considered necessary to gain this experience
At Hydro One we understand that the success and strength of our business rests with our people. When we develop their skills, we are investing in both their success and ours. To secure the best talent, we seek to create a workforce that reflects the diverse populations of the communities where we live and work and to create a culture based on safety, innovation and inclusiveness.
We are honoured to be recognized by Forbes in its list of Canada’s Best Employers for 2022.
Thank you for considering a career with Hydro One, we welcome applications from all qualified candidates. If you are having difficulty using our online application system and you need an accommodation due to a disability, please email [email protected] Hydro One will provide reasonable accommodation for qualified individuals with disabilities in the job application process.
Please note this email is only for accommodation requests. Resumes sent to this email address will not be considered.
Deadline: February 20, 2023
In the event you are experiencing difficulties applying to this job please consult our help page here.
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