IBI Group Looking for Document Controller (Civil Engineering) _ Toronto, ON at Toronto, Ontario, Canada Full Time

Company Description

We are a global team of dedicated and experienced architects, engineers, planners, designers and technology professionals who share a common desire – to help our clients create liveable, sustainable, and advanced urban environments.

IBI Group is now proudly a part of Arcadis. Together, we are committed to improving the quality of life for our clients, people, partners and the communities we all serve.

Job Description:

• Permanent
• Full time (Monday to Friday)
• A hybrid working pattern between Office and Home

At Arcadis IBI Group, our Document Controllers are an integral part of our project delivery teams, utilising their expertise to help the company deliver client success. You will have the opportunity to work on unique and leading-edge projects with a local focus to make a global difference.

You would be based at our 55 St. Clair Ave West office which is steps away from St. Clair station and is easily accessible by bike, TTC and car. Occupying 7 floors, with over 700 employees, our space is open concept and represents our collaborative approach to projects.

Duties and Responsibilities:

• Follow processes and principles of company’s document procedures (pertaining to Civil Engineering projects)
• Keep records, create document logs of project details, meeting minutes, technical specifications, drawings etc – archive, control, and retrieve records as and when needed
• Scan, image, index, and organise documents
• Classify, sort, and categorise documents as per project document control system
• Control issuance of documents and seek proper approval for the same
• Review completeness and accuracy of documents – performing quality checks by following document control processes
• Perform responsibilities of file migration and assist in auditing
• Provide status reports on documentation regarding progress on workflow
• Maintain Request for Information (RFIs) logs and distributing RFI responses as appropriate

Skills and Qualifications:

• Bachelor’s Degree and / or Diploma in Information Management
• Proven experience as a Document Controller in the Civil Engineering sector, ideally Transit
• Involvement with large and complex projects from concept to delivery – P3 experience would be desirable
• Ability to prioritize daily tasks, manage time well, multitask and troubleshoot while handling multiple deadlines
• Detail-oriented, dependable and trustworthy when in contact with complex and sensitive documents
• Self-directed – the ability to work independently and used to working in a fast-paced and deadline driven environment
• Stay focused and carry out their tasks in a timely and accurate manner
• Ability to interact and coordinate with internal and external business partners
• Strong communication and presentation skills – both verbal and written
• Preferable to have experience working on construction sites
• Experienced with EDMS (SharePoint, Aconex, ProCore)

Additional Information

Arcadis has officially purchased IBI Group and with this transaction now complete, IBI will now be known as Arcadis IBI Group. Please refer to our website for more information.

Our employees will find a design environment where collaboration is at the core of the business. We proudly support our team members through continuing education, completion of licenses and certifications, memberships in professional societies, seminar and conference attendance.

• Robust Extended + Medical Benefits
• Participation in Incentives Program
• Coverage of Licensing Fees and Annual Dues to Professional Associations
• Opportunity for professional growth and career development

Arcadis IBI Group is proud to be an Equal Opportunity Employer. As an Equal Opportunity Employer, we are proud to support the growth and equality of our people through initiatives like our Mentorship Program, Global Women’s Network, and Diversity & Inclusion Council.

We request applicants submit a resume highlighting relevant work experience; please limit PDF files to 10MB. For design related roles, we also require a portfolio to review.

As part of Arcadis IBI Group’s selection process, candidates may be requested to consent to background checks relevant to the role under consideration for, prior to receiving a job offer (as applicable under state law). These could include: work references, education and credential confirmation, employment verification, identity check, credit report, criminal offence, drug testing and driver’s license record.