IBI Group Looking for Project Coordinator/Project Administrator at Vancouver, British Columbia, Canada Full Time

Arcadis is the world’s leading company delivering sustainable design, engineering, and consultancy solutions for natural and built assets. We are more than 36,000 people, in over 70 countries, dedicated to improving quality of life. Everyone has an important role to play. With the power of many curious minds, together we can solve the world’s most complex challenges and deliver more impact together.

Job Description

Join our Vancouver office! Arcadis is seeking a dynamic Project Coordinator to assist our Highrise Architectural studio with project support duties on current Architectural projects and other regular administration duties. The ideal candidate will have experience in a similar role, and possess proficiency in Microsoft Office: SharePoint, Office 365 Word, Excel and Outlook and strong typing skills. In addition, possess strong organizational and problem-solving skills and a keen eye for detail to be able to excel in a very fast-paced environment with competing deadlines. Note that this role will require the ability to work from the office in a hybrid model (3 to 5days a week) depending on the needs of the project.

Our Global Architecture & Urbanism Division combines the expertise of IBI’s Buildings and Placemaking practice, our Places’ capabilities, and CRTKL’s multi-sector design leadership to offer a diverse range of solutions focusing on human-centric design, sustainability, and technology.

At Arcadis, you will be an integral member of a diverse network of design professionals who value collaboration, fresh insight, and bold talent. You will also be part of a sought-after culture that supports dynamic career advancement and prizes work/life balance.

Role Responsibilities:

Working with Architecture and Urbanism teams, and occasionally others, your role will vary from assisting with document management, submissions for permits and occupancy along with administrative responsibilities that would include:

• Coordinate tasks and, in conjunction with senior administrators, provide guidance to team onsite.
• Escalates issues to Line Managers and work with them to implement solutions; acts as a catalyst at the office level.
• Look for opportunities for continuous improvement, especially to processes and practice.
• Supporting compliance to company and industry processes and standards; providing on the ground reinforcement around the same.
• Client Service focus, both internal and external.
• Maintaining project lists and contact lists, including data inputs into company CRM program.
• Project filing and other document handling as required. Document management generally.
• Maintaining local project records, including those utilizing cloud based Construction Admin software.
• Assisting with progress draws and change orders, in support of architectural jobs.
• Assisting with document management regarding submissions for permits and occupancy.
• Assisting with issuance of supplemental instructions, site reviews and other project documentation.
• Coordinating meetings, assisting with submissions and other architectural tasks as required.
• Supporting submission of proposals and contract review. Assist in preparation of Additional Service Requests.
• Other duties as required.

Qualifications

Qualifications and Experience:

• Minimum high school diploma. Post-secondary university or college degree desired.
• Minimum 3 to 5 years’ experience working in a large office or work environment.
• Architectural / Engineering / Project Management experience an asset.
• Ability to work independently and have a collaborative attitude in working with members of team.
• Proven multitasking and time management skills with ability to prioritize effectively with strict deadlines.
• Keen attention to detail and quality checking mindset.
• Strong written and verbal skills with the ability to proofread documents and communications.
• Highly capable with Microsoft Office Suite; familiarity with SharePoint and O365.
• Information managements skills (filing systems, IT processes, etc).
• Confident, socially comfortable with people.
• Energetic, diplomatic, flexible problem-solving mindset
• Keen interest in learning and mastering new skills.
• Quality Management driven.
• Ability to lift/move approximately 50lbs (avg weight of box of copy paper).

Additional Information

Why Arcadis?

We can only achieve our goals when everyone is empowered to be their best. We believe everyone’s contribution matters. It’s why we are pioneering a skills-based approach, where you can harness your unique experience and expertise to carve your career path and maximize the impact we can make together.

You’ll do meaningful work, and no matter what role, you’ll be helping to deliver sustainable solutions for a more prosperous planet. Make your mark, on your career, your colleagues, your clients, your life and the world around you.

Together, we can create a lasting legacy.

Join Arcadis. Create a Legacy.

Our Commitment to Equality, Diversity, Inclusion & Belonging

We want you to be able to bring your best self to work every day which is why we take equality and inclusion seriously and hold ourselves to account for our actions. Our ambition is to be an employer of choice and provide a great place to work for all our people. We are an equal opportunity and affirmative action employer. Women, minorities, people with disabilities and veterans are strongly encouraged to apply. We are dedicated to a policy of non-discrimination in employment on any basis including race, creed, color, religion, national origin, sex, age, disability, marital status, sexual orientation, gender identity, citizenship status, disability, veteran status, or any other basis prohibited by law.