INTERIOR HEALTH AUTHORITY Looking for Administrative Assistant at Kelowna, BC Full Time

Position Summary

Interior Health is looking for an experienced, highly efficient and self -directed permanent full time Administrative Assistant to join the Capital Planning & Projects department. This position is based out of the Community Health and Services Centre office in downtown Kelowna, B.C.

About this location/unit

The Capital Planning & Projects team is responsible for undertaking project management and support roles through the various stages of a project: Construction Planning, Construction and Post Construction.

This includes activities such as:

• Project scope and budget development, refinement and management.
• Engaging and managing activities of consultants such as architects, mechanical, electrical, geotechnical, etc.
• Schematic Design – develop high level floor plans in consultation with user groups.
• Design Development – further define the agreed upon floor layout with detailed plans.
• Contract Documents – drawings and specifications are prepared for construction tender.
• Select and manage construction contractors and more.

What will you work on?

The Administrative Assistant works in a team environment to provide confidential administrative support functions to the Director for the department or program and other management staff as required. The Administrative Assistant serves as a vital linkage and communication source to keep the department or program informed and aligned to its priorities.

Some responsibilities include: coordinating and organizing workflow; determining priorities; composing confidential correspondence for signature; designing and creating correspondence, documents, presentations, orientation packages, and spreadsheets (including data entry) for authorization by the management team; maintaining the integrity and confidentiality of all information which flows through, and is processed for management as it pertains to client care, operations, personnel, labour relations, finance, and public affairs; and supporting the Director in setting the positive, collaborative, efficient tone for the department or program.

How will you create an impact?

Joining our IH team will allow you to challenge yourself professionally while enjoying all the personal pursuits available to you within this fantastic community.

How will we help you grow?

We provide you with an orientation customized to meet your needs, and immediate support and access from excellent colleagues. You will have access to work in an interdisciplinary environment where patients are at the centre of care. We also offer continuous education opportunities.

Reasons to Apply at Interior Health… What we can do for you

We offer an exceptional employer-paid benefits package, recognition of previous experience in determining starting salary, and generous vacation entitlement after your first year of employment.

We offer a work environment conducive to growth and development of strong clinical skills. The opportunity to have a balanced lifestyle that allows you to maintain the quality of life you desire.

Come and join our team….Come live, work and play where others only vacation. Make a difference. Love your work. Apply today!

Qualifications

Education, Training, and Experience:

• Diploma and graduation from a recognized secretarial program.
• Three to five years of recent, related experience including experience working with various computer software programs.
• Or an equivalent combination of education, training, and experience.

Skills and Abilities:

• Ability to communicate effectively, both verbally and in writing.
• Ability to deal with others effectively.
• Ability to organize workload and set priorities.
• Ability to work without supervision.
• Ability to type 60 wpm and set up letters, reports, etc. in a professional format.
• Knowledge of applicable computer hardware and software programs and ability to perform web-based searches.
• Ability to operate related equipment.
• Ability to provide exceptional customer service when interacting with staff, patients & families, and members of the public.
• Physical ability to perform the duties of the position.