Islamic Relief Canada Looking for Facilities and Administrative Assistant at Burlington, Ontario, Canada Full Time

Status: Full Time, permanent

Location: Burlington, ON

Department: HR

IR is seeking a full-time Facilities and Administrative Assistant to ensure the seamless daily operations of our three office units located in Burlington. This role is pivotal in maintaining a safe, well-organized, and healthy working environment for all staff members, working closely with the HR team to support various administrative and HR-related tasks.

To be successful, candidates should be flexible, able to problem solve in ad-hoc or novel situations, and have an understanding of office operations.

Essential Duties & Responsibilities:

Facilities Management:

• Lead office organization and maintain storage spaces.
• Oversee renovations and liaise with contractors to execute plans within budget.
• Conduct quarterly office inspections as part of the Joint Health and Safety Committee, addressing potential safety hazards.
• Coordinate regular maintenance and liaise with external parties for facility upkeep.
• Respond promptly to facilities-related emergencies and coordinate large deliveries.
• Propose and implement solutions for energy efficiency and environmental friendliness.

Administrative Support:

• Coordinate supply orders and maintain inventory across all office units.
• Support HR team with scheduling interviews, organizing staff training, and engagement initiatives.
• Coordinate domestic travel arrangements for staff.
• Perform other ad-hoc duties as assigned.

Qualifications & Competencies

• College Diploma (2 years) or acceptable combination of equivalent experience.
• Minimum 1 year of experience in facility maintenance
• Working knowledge of Health and Safety protocols
• Excellent communication skills to liaise with vendors
• Adaptable to a fast paced, ad-hoc environment
• Excellent communication (written and oral) skills.
• Solid organizational, interpersonal and problem solving skills.
• An ability to exercise good judgment, tact and maintain confidentiality.
• High degree of accuracy and attention to detail.
• Demonstrated ability to prioritize and complete many competing demands.
• Eligible to work in Canada

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