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WHO WE ARE
Italiana FoodTech Inc. (Italiana.ca) is a leading importer and distributor of Italian made commercial food equipment servicing the restaurant industry. Specializing in Pizza and Pasta making equipment, Italiana Foodtech equipment can be found in restaurants across North America. Italiana FoodTech’s success is built on a foundation of deep product knowledge and industry experience.
POSITION
We are currently seeking a highly organized and detail-oriented Administrative Assistant to join our team. The successful candidate will be responsible for providing administrative support to our team and ensuring the smooth and efficient operation of our office. Italiana FoodTech has a small but dedicated team, and the ability to adapt, and take on a wide range of tasks is necessary for success.
This is a permanent full time on site role, Monday to Friday 9:00am to 5:00pm (up to an extra 30 minutes may be required occasionally, or support may be requested during occasional events) It is not suitable for students and is not an introductory position.
LOCATION
Italiana FoodTech’s office, showroom and warehouse is located at 815 Alness St. in North York. Please ensure that that commuting to this location is feasible for you before applying for this position.
PAY & BENEFITS
- $25+/hour based on skills and experience
- Health & Dental benefits after 3 months
- Parking available on site
RESPONSIBILITIES
- Answering phone calls and responding to emails
- Scheduling appointments and managing calendars
- Filing and maintaining records
- Preparing estimates/quotes and following up with customers
- Handling incoming and outgoing mail and deliveries
- Ordering office supplies and maintaining inventory
- Other administrative tasks as assigned
- Post bills, create invoices
- Greeting customers that enter the office and offering them a drink
- Answering incoming calls for Italiana FoodTech and forwarding as necessary
- Preparing customers with equipment quotes
- Scheduling outgoing shipments.
- Fulfilling and shipping orders placed on the Italiana FoodTech Shop e-commerce site.
- Keeping the showroom/office organized and tidy outside of regular cleaning.
QUALIFICATIONS
- Diploma in Office Administration or Similar, or Equivalent work experience.
- Very strong written and verbal English/commmunication skills – Fluency is a must
- At least 1 year of experience as an administrative assistant or similar role within Canada
- Strong organizational and time management skills
- Proficient in writing emails and organizing/flagging incoming mail
- Attention to detail and accuracy
- Strong problem-solving skills
- Ability to prioritize tasks
- Strong computer literacy including software such as: Word, Excel, E-mail, Web Usage, and a quick learner for new software (Quickbooks/Autoquotes)
- Logistics experience an asset
- French and/or Italian language an asset but not required
- Punctual and reliable are a must!
HEALTH CONCERNS
No Gluten Allergy/Celiac disease (unfortunately the running of a pizza school means there will always been gluten on site)
We thank all applicants for their interest, however, only those selected for an interview will be contacted. Please don’t call the Italiana FoodTech offices regarding this position.
We are an equal-opportunity employer and welcome applications from all qualified candidates.
