IUOE Local 115 Training Association Looking for Administrative Assistant at Burnaby, BC Full Time

IUOE Local 115 Training Association brings union representatives and employers together to provide the best in training for industry in British Columbia.

We are currently seeking a Permanent full-time administrative assistant to provide direct administrative services in our Burnaby office effective immediately.

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Monday to Friday

9:00am – 4:30pm (32.5 hours per week)

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Duties include but are not limited to:

· Provides administrative support to all staff of the Training Association.

· Reply to queries via phone, email and walk-in.

· Processing incoming and outgoing mail for the Training Association.

· Ensure adequate levels of office supplies and request orders as required.

· Register and track online training courses.

· Process applications for training and identify missing information.

· Prepare trade assessment booklets, mark examinations and record results.

· Maintains student files in accordance with PTIB bylaws.

· Process all ITA paperwork including but not limited to; exam requests, work based hour requests, request for certification, transcripts, input hours and course marks.

· Record information for inclusion in various reports.

· Assist in organizing the annual Open House.

· Verify qualification for course reimbursement for students or employers.

· Other duties as required.

Experience:

· Secondary school diploma required.

· A minimum of 3-5 years’ experience in an administrative role an asset.

· A post-secondary diploma in business administration or relevant discipline preferred.

Specific Skills:

· Proficient with Microsoft Office Suite (Outlook, Word, and Excel).

· Strong team player and the ability to function in a multi-task environment on a professional and timely basis.

· Ability to maintain a high degree of accuracy and attention to detail.

· Strong organizational skills with the ability to balance competing priorities and effectively deal with changing situations or priorities.

· Strong verbal communication and interpersonal skills together with a customer services focus and a professional and respectful approach.

Job Types: Full-time, Permanent

Salary: $30.97 per hour

Benefits:

• Company events
• Company pension
• Dental care
• Disability insurance
• Employee assistance program
• Extended health care
• Life insurance
• On-site parking
• Vision care

Schedule:

Supplemental pay types:

COVID-19 considerations:
Covid Vaccinations required.